Sales Operations Bid Coordinator

A. Duie Pyle•West Chester, PA

About The Position

The Sales Operations Bid / Proposal Coordinator plays a critical role in supporting Pyle’s growth by managing the Request for Proposal (RFP) and Request for Information (RFI) process from receipt through submission. Working closely with Enterprise Sales, Pricing, Sales Operations, and other cross-functional teams, this position serves as the central coordinator for bid activity, ensuring proposals are organized, accurate, and submitted on time. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while collaborating with internal stakeholders and external customers. The ideal candidate enjoys coordinating complex projects, improving processes, and helping sales teams compete for new business opportunities.

Requirements

Associate's or Bachelor's degree preferred
Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or a related business support role
Experience working with Salesforce or another CRM platform
Strong proficiency with Microsoft Office, particularly Excel
Excellent organizational and project coordination skills with the ability to manage multiple concurrent deadlines
Strong written and verbal communication skills with the ability to collaborate effectively across departments
Exceptional attention to detail and commitment to accuracy
Analytical mindset with the ability to interpret customer requirements and coordinate appropriate responses
Self-motivated, proactive, and adaptable in a fast-paced environment
Continuous improvement mindset with a desire to streamline processes and enhance team effectiveness

Responsibilities

Serving as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests
Reviewing bid opportunities to identify requirements, timelines, and key deliverables
Accessing and manage third-party bid platforms to retrieve opportunities, distribute documentation, and facilitate timely submissions
Coordinating the completion of RFPs, RFIs, security questionnaires, and other customer-requested documentation by partnering with Sales, Pricing, Operations, and other subject matter experts
Collaborating with Enterprise Sales Representatives and Pricing Analysts to ensure bid strategies, pricing requests, and proposal responses are aligned and completed on schedule
Tracking project milestones and proactively communicate deadlines, outstanding deliverables, and submission status to stakeholders
Assisting with the entry and tracking of bid opportunities, pricing requests, and customer information within Salesforce
Maintaining accurate records, reporting, and documentation for all bid activities
Supporting new customer onboarding activities by coordinating with Enterprise Sales, Operations and other internal teams to ensure a smooth transition from awarded business to implementation
Identifying opportunities to improve bid management processes, workflows, and reporting to increase efficiency and enhance the customer experience
Perform other Sales Operations responsibilities and special projects as assigned