Sales & Marketing Specialist

Action Property Management•Irvine, CA

21h•$70,000•Hybrid

About The Position

We are seeking a highly organized, proactive, and creative Sales & Marketing Specialist to support our New Business Development team and help drive company growth. This role is ideal for someone who enjoys balancing sales support, marketing coordination, project management, and creative execution in a fast paced environment. The right candidate will play a key role in supporting lead generation, maintaining accurate sales data, coordinating outreach efforts, developing marketing materials, and ensuring the team operates efficiently from first inquiry through proposal stage. This is a great opportunity for someone who wants to be closely involved in both sales and marketing while making a direct impact on business development efforts. This is a hybrid position based out of our Irvine Corporate Office or Dallas office, with a preference for candidates located near the Irvine office.

Requirements

3+ years of experience in sales support, marketing coordination, business development support, or a related role
Hands-on experience with Salesforce is required
Strong proficiency in Microsoft Office Suite, especially Excel, including reporting, formatting, and pivot tables
Experience reviewing, cleaning up, and formatting contract redlines and edits with strong attention to detail
Strong written and verbal communication skills with the ability to work across departments and communicate professionally with external partners
Excellent organization and project management skills with the ability to manage multiple priorities and deadlines
A proactive, collaborative, and solution-oriented mindset
Minimum of a High School diploma or equivalent. Bachelorâs degree in business, marketing, communications, public relations or a related field preferred.
Minimum of 3 years of experience in Sales and Marketing.
Strong written and verbal communication skills for articulating sales plans and collaborating with various departments and external partners and representing the company at trade shows and events.
Strong organization and Project Management skills
Collaborative, creative, and proactive.

Nice To Haves

Light graphic design experience is a plus, preferably with Canva and Adobe Creative Suite
Availability to attend occasional evening or weekend events and local travel, if needed
Light graphic design experience is a plus. Preferably with Adobe Creative Suite and Canva.
Availability to travel and attend evening and weekend events is a plus.

Responsibilities

Serve as the first point of contact for new business calls and emails, capturing initial lead information and routing inquiries appropriately
Maintain and update all lead, prospect, and sales activity in Salesforce and other internal tracking reports
Build, organize, and manage Salesforce dashboards, reports, and sales data to support business development performance
Coordinate tours, sales presentations, proposals, and contract generation
Gather regional pricing and assist with compiling, formatting, merging, and finalizing proposals and contracts
Review, clean up, and format contract redlines and edits with a high level of accuracy and attention to detail
Conduct weekly check-ins with the sales team to capture activity updates and ensure reporting is accurate and current
Track and report on business development activity, pipeline progress, and sales performance
Support special projects as needed
Conduct market research to identify new business opportunities, target audiences, and outreach strategies
Support proactive outbound marketing efforts and inbound lead generation initiatives
Help execute regional marketing campaigns that support growth objectives
Monitor and coordinate review management across platforms such as Yelp, Google, BBB, and Glassdoor in partnership with internal teams
Create and update marketing materials that align with brand standards and support sales efforts
Develop engaging collateral such as flyers, mailers, banners, email campaigns, presentation decks, and other sales support materials
Assist with light graphic design projects using Canva and Adobe Creative Suite
Coordinate the ordering, shipping, and organization of promotional items and branded materials
Process and submit monthly marketing invoices
Coordinate travel arrangements for the Vice President on an as-needed basis
Provide general administrative and project support to the Sales & Marketing team