Sales & Marketing Administrator

careviso•Vienna, VA

7d•Hybrid

About The Position

We’re looking for a highly organized, detail-oriented Sales & Marketing Administrator to keep our revenue operations running smoothly. In this cross functional role, you’ll be the operational support for both teams – preparing sales materials, coordinating events and campaigns, and streamlining existing processes. It’s an ideal role for someone who loves bringing order to fast-moving work, enjoys variety, and wants to grow within a commercial organization at a scaling health tech company.

Requirements

5+ years of experience in a sales support, marketing coordination, or administrative role.
Strong skills in Microsoft Office.
Exceptional organization skills and attention to detail, with the ability to juggle multiple priorities and deadlines.
Clear, professional, written and verbal communication.
Confident and comfortable working cross-functionally and building relationships across the organization.
Self-starter who thrives in a fast-paced, evolving environment.
Candidates must reside within a reasonable commuting distance of our Vienna, VA location.
All employees must be authorized to work in the United States.

Nice To Haves

Experience in healthcare, healthcare technology, or a regulated B2B industry.
Experience in contracting.
Exposure to event or conference coordination.
Understanding of B2B sales cycles and pipeline management.

Responsibilities

Prepare and format sales collateral, proposals, presentations, and RFP/RFI responses.
Support deal handoffs, contract routing, and new-client onboarding administration.
Synthesize edits to contracts and proposals, keeping all parties informed of status and escalating key points as appropriate.
Track pipeline activity and sales commission to ensure accuracy & timeliness and share recurring sales reports and dashboards with leadership.
Coordinate logistics for industry conferences and events (booth materials, registrations, shipping, and follow-up lists).
Help execute multi-channel campaigns across email, social, web, and webinars.
Organize and maintain the marketing collateral and asset library.
Create and manage an annual content calendar.
Assist with website updates, content coordination, and light copy edits.
Compile campaign and channel performance metrics into clear, actionable reports.
Maintain shared documentation, templates, and process records.
Serve as a connective point between Sales, Marketing, and other departments.
Serve as a backup to Executive Assistant for Virginia office needs and management.