Sales Executive Assistance

OTC • Saint Louis, MO

7d

About The Position

The Sales Executive Assistant to the Sales Manager provides high-level administrative, organizational, and operational support to the Sales Manager and sales team. The role serves as a trusted business partner to the Sales Manager, helping manage priorities, coordinate activities, track follow-up, prepare reporting, and keep the sales organization focused and aligned with business objectives.

Requirements

• High school diploma or equivalent.
• At least 5 years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage confidential and sensitive information.
• Ability to work independently and anticipate needs.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.

Nice To Haves

• Associate or bachelor's degree.
• Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
• Experience working with CRM and ERP systems.

Responsibilities

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
• Track meeting action items and follow-up commitments to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems.
• Handle confidential and sensitive business information with a high degree of discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED