Sales & Events Coordinator - Limelight Aspen & Snowmass
About The Position
Limelight Hotels by Aspen One provide authentic and contemporary connections to their communities and the adventures that surround them. Set in the heart of elevated and unique locations, each Limelight hotel is carefully designed with distinctive design and purposeful functionality, created to evoke a sense of place and a point of view. Current locations include those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025); Ketchum, Idaho; Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028). For more information, visit www.limelighthotels.com or follow @limelighthotel on X, Instagram or Facebook. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [email protected], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales.
Requirements
- Two years of related experience required
- Detailed knowledge of sales processes, workflows, and decision-making protocols
- Knowledge of company policies and procedures
- Knowledge of Microsoft Suite
- Knowledge of HMS, Delphi, and Synxix
Nice To Haves
- Bachelor's degree in Hospitality, Business or related field preferred
Responsibilities
- Serve as a primary contact for clients, responding to inquiries and providing detailed event information
- Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
- Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
- Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
- Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
- Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
- Provide exceptional customer service and build long-term client relationships through proactive communication
- Other duties as assigned
Benefits
- Health, Dental and Vision Insurance Programs
- Flexible Spending Account Programs
- Life Insurance Programs
- Paid Time Off Programs
- Paid Leave Programs
- 401(k) Savings Plan
- Employee Ski Pass and Dependent Ski Passes
- Other company perks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
