Sales Department Administrative Assistant

Jordano's Inc.•Goleta, CA

10d•$22 - $24•Onsite

About The Position

Under the direction of the Director of Sales, this position is responsible for general administrative duties related to the company's three sales departments.

Requirements

Create reports using the company business intelligence tool as required.
Orders office supplies through Office Depot for internal and Account Executive use.
Maintains supplies for both the JFS kitchen and breakroom.
Assists the Equipment Department with special orders, purchase orders, and price quotes.
Provides administrative support to the E&S team by coordinating equipment and project setup, purchase orders, and warehouse receiving processes. Ensures new equipment and project requests are accurately entered and tracked within company systems.
Supports the E&S team with creating new JFS numbers for equipment and projects.
Enter and maintain equipment and project information accurately in the company system.
Maintains accurate records and documentation related to equipment, projects, and orders.
Assists with preparation of bids as requested by the Bid Administrator.
Performs research and prepares reports for the Bid Administrator and Director of Sales.
Prepares bid recaps for the Bid Administrator.
Assists with audits and resolving billback discrepancies.
Supports the Bid Department with GPO contract implementation and reporting needs.
Prepares write-ups and maintains related filing.

Responsibilities

Supports the Director of Sales by providing administrative assistance for sales department-related tasks.
Create reports using the company business intelligence tool as required.
Orders office supplies through Office Depot for internal and Account Executive use.
Maintains supplies for both the JFS kitchen and breakroom.
Performs additional duties as delegated, assigned, or required.
Assists the Equipment Department with special orders, purchase orders, and price quotes.
Provides administrative support to the E&S team by coordinating equipment and project setup, purchase orders, and warehouse receiving processes. Ensures new equipment and project requests are accurately entered and tracked within company systems.
Supports the E&S team with creating new JFS numbers for equipment and projects.
Enter and maintain equipment and project information accurately in the company system.
Maintains accurate records and documentation related to equipment, projects, and orders.
Assists with preparation of bids as requested by the Bid Administrator.
Performs research and prepares reports for the Bid Administrator and Director of Sales.
Prepares bid recaps for the Bid Administrator.
Assists with audits and resolving billback discrepancies.
Supports the Bid Department with GPO contract implementation and reporting needs.
Prepares write-ups and maintains related filing.