Sales Coordinator

ASM Global•El Paso, TX

23d•Hybrid

About The Position

Legends Global, the world’s leading venue management and services company, has an immediate opening for a Sales Coordinator at Destination El Paso. This role provides critical administrative and operational support to the Sales Department. The sales Coordinator assists in organizing and maintaining sales records, preparing reports, coordinating meetings, and facilitating communication between clients, vendors, and internal departments. This position plays a key role in ensuring efficient and effective execution of sales strategies to meet departmental goals.

Requirements

Excellent verbal and written communication skills.
Attention to detail.
Strong organizational skills with attention to detail and ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
Ability to work effectively both independently and as part of a team.
Customer-service driven and professional demeanor.
Ability to adapt to changing priorities in a fast-paced environment.
Advanced proficiency in Microsoft Office.
Valid Driver’s License required.

Nice To Haves

Bachelor’s degree in business, Hospitality, Marketing, or related field preferred.
One (1) year of industry-related administrative or sales support experience strongly preferred.
experience with CRM or sales database systems preferred.
Experience with CRM and venue management software a plus.
Bilingual (English/Spanish) preferred but not required

Responsibilities

Provide day-to-day administrative support to the Director of Sales and Sales Managers.
Maintain and update the sales and event calendar database (CRM Systems-IDSS/Momentus), ensuring data accuracy for events, client contacts, and venue bookings.
Coordinate as needed sales team schedules, travel arrangements, meeting agendas, and expense reports.
Respond to client inquiries, route requests appropriately, and maintain professional client communications.
Track rental contracts, deposits, certificates of insurance, and related documents.
Create and organize digital and physical event files, including updates for canceled or postponed events.
Assist in preparing proposals, presentations, and monthly/quarterly sales reports.
Support sales events and client visits, including prepping materials and coordinating logistics.
Act as a liaison between the Sales Department and other departments such as Event Services and Marketing.
Attend weekly Sales, Event, and Marketing meetings.
Place and manage event holds in the booking system under direction of the Director of Sales.
Provide support during trade shows, familiarization tours, site visits, and other activations hosted by the department.
Perform other duties as assigned.