Sales Coordinator

Brown Harris Stevens Development Marketing•New York, NY

14h•Onsite

About The Position

Brown Harris Stevens Development Marketing (BHSDM) specializes in the marketing, sales, and leasing of exceptional new residential developments. BHSDM offers comprehensive services including site analysis, market research, predevelopment planning, design consultation, strategic marketing, and focused sales and leasing. As a division of Brown Harris Stevens, established in 1873, BHSDM is supported by experienced professionals across New York, New Jersey, Connecticut, Florida, and select global partners. BHSDM is seeking a Full-Time Sales Coordinator to provide administrative support to the Sales Team. This role is a key member of the team, offering the opportunity to engage with esteemed agents, developers, and designers. The position is performed onsite, in-person.

Requirements

2+ years of administrative, real estate, or sales support experience preferred
Experience working with CRM systems (e.g., Salesforce, HubSpot, or similar)
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills
High attention to detail and accuracy in data entry and reporting
Proficiency in Microsoft Office and/or Google Workspace
Ability to work independently and collaboratively in a team environment

Responsibilities

Manage daily operations of the sales office, ensuring model units are presentable and fully functional
Respond to all email and phone inquiries in a timely and professional manner
Schedule and coordinate appointments with brokers and direct clients
Distribute and track required documentation (construction waivers, disclosures, etc.) via e-signature platforms
Maintain accurate and up-to-date records in the CRM system, including lead and inquiry tracking, appointment and registration details, and client feedback and follow-ups
Generate and distribute reports, including weekly/daily sales reports, customer activity reports, and lead tracking
Support transaction management by updating deal status, contracts, and closings in internal systems
Coordinate weekly team meetings, agendas, and meeting minutes
Assist with marketing initiatives and event coordination, including RSVP tracking and vendor management
Track and manage inventory of marketing materials and office supplies
Troubleshoot office technology and operational issues by coordinating with vendors to resolve internet, phone, printer, and other office equipment issues in a timely manner.