Sales Coordinator

VDA - Experiential Event Design Agency • Somerville, MA

23d

About The Position

The Sales Coordinator supports the sales and business development teams in driving growth and fostering strong client relationships. This role is responsible for coordinating sales activities, developing Statements of Work (SOWs), preparing proposal materials, and ensuring a seamless transition of projects from the sales pipeline to the project management team. The Sales Coordinator plays a key role in helping secure and deliver projects that bring brands to life through innovative experiences.

Requirements

• 1–2 years of experience in sales coordination, business development, or a related role.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office Suite, Monday Work Management/CRM, Canva, and Zoom.
• Ability to collaborate effectively across teams in a fast-paced environment.

Nice To Haves

• Experience in experiential design, events, or a related industry is a plus.

Responsibilities

• Assist in the development of proposals, presentations, and client-facing materials using Google Workspace and Microsoft Office.
• Draft and compile detailed Statements of Work (SOWs), clearly outlining scope, deliverables, timelines, and assumptions.
• Maintain and update CRM systems with accurate client interactions, opportunity tracking, and project status updates.
• Support timely client communication and follow-ups to ensure a high level of responsiveness and engagement.
• Partner with internal teams using Monday Work Management/CRM to align on scope, timelines, and budgets.
• Support client onboarding and facilitate a smooth transition from sales to project management.
• Collaborate with project management teams to ensure a seamless project handoff, including all required documentation and context.
• Assist in tracking project milestones and deliverables to maintain alignment with client expectations.
• Support cross-functional coordination to ensure efficient workflow and execution.
• Prepare and maintain sales reports, documentation, and performance tracking using Google Sheets and Microsoft Excel.
• Coordinate meetings via Outlook and Zoom, including scheduling, agenda preparation, and capturing notes.
• Create and update branded sales materials using Canva as needed.

Benefits

• A collaborative, creative environment within the experiential design industry.
• Opportunities to work on high-impact projects and with leading brands.
• Exposure to dynamic, cross-functional teams and innovative client experiences.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed