Sales Coordinator-The Sinclair
About The Position
The Sinclair Hotel in Fort Worth, Texas, is hiring for a Sales Coordinator. This role is for individuals who believe that exceptional events and guest experiences begin with thoughtful planning and careful attention to detail. A great sales support role combines organization, responsiveness, creativity, and genuine hospitality. Every inquiry is an opportunity to build a relationship and showcase what makes The Sinclair special. Timely communication and accurate follow-through build trust with clients and hotel teams. Collaboration between Sales, Events, Front Office, Housekeeping, Food & Beverage, and leadership brings every commitment to life. No detail is too small when it contributes to an unforgettable meeting, event, or hotel stay. The character and sophistication of The Sinclair should be reflected in every client interaction.
Requirements
- High school diploma or equivalent required.
- Strong verbal and written communication skills.
- Strong organizational, time-management, and follow-up skills.
- Excellent attention to detail and commitment to accuracy.
- Proficiency with Microsoft Office or similar business applications.
- Ability to prepare professional correspondence, proposals, presentations, and reports.
- Ability to manage multiple clients, projects, deadlines, and changing priorities.
- Ability to work independently and collaboratively as part of a team.
- Ability to work flexible hours, including occasional evenings, weekends, and holidays, based on client, event, and business needs.
- Ability to sit, stand, and walk for extended periods.
- Ability to use computers, telephones, printers, presentation equipment, and other office technology.
- Ability to communicate effectively in person, by telephone, through virtual meetings, and through electronic correspondence.
- Ability to work in a fast-paced hotel and event environment while maintaining professionalism, accuracy, and attention to detail.
Nice To Haves
- College coursework or a degree in hospitality, business, marketing, communications, or a related field preferred.
- Previous administrative, sales, customer-service, event, or hospitality experience preferred.
- Hotel sales, catering, or event-coordination experience is a plus.
- Luxury, boutique, or full-service hotel experience preferred.
- Experience with hotel sales, catering, property-management, or customer-relationship-management systems preferred.
- Ability to move throughout guest rooms, meeting spaces, public areas, and back-of-house areas of the hotel.
- Ability to conduct or assist with property tours and client visits.
- Ability to bend, reach, lift, carry, push, and pull sales materials, event supplies, packages, and presentation items.
- Ability to lift or move up to 25 pounds as needed.
Responsibilities
- Supporting the Sales team with proposals, contracts, correspondence, reports, and client communications.
- Responding promptly and professionally to telephone calls, emails, leads, and general sales inquiries.
- Preparing and maintaining group files, room blocks, event details, billing instructions, and other sales documentation.
- Entering and updating accurate information in hotel sales, catering, and property-management systems.
- Assisting with site tours, client appointments, planning meetings, networking events, and hotel presentations.
- Coordinating details between clients and hotel departments so everyone understands the expectations and timeline.
- Tracking deadlines, deposits, signatures, rooming lists, special requests, and other important follow-up items.
- Preparing welcome amenities, signage, sales materials, VIP arrangements, and client gifts when needed.
- Supporting groups, meetings, weddings, corporate events, and social celebrations from initial inquiry through arrival.
- Maintaining organized digital and physical files so information is easy to locate and ready when the team needs it.
- Helping monitor group pickup, event changes, account activity, and upcoming business.
- Anticipating what the Sales team or client may need before they have to ask.
- Bringing calm organization to the tiny tornadoes that occasionally accompany a busy event calendar.
- Taking pride in the behind-the-scenes work that helps create seamless and memorable experiences.
Benefits
- We have a place for you on our team if your passion is to curate UNMATCHED MOMENTS.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
