Sales Coordinator-The Sinclair

Coury Hospitality•Fort Worth, TX

7d•Onsite

About The Position

The Sinclair Hotel in Fort Worth, Texas, is hiring for a Sales Coordinator. At The Sinclair, Autograph Collection, we redefine luxury and technology in downtown Fort Worth. As a cutting-edge smart hotel, The Sinclair offers high-tech guest experiences, sleek design, and a commitment to sustainability. With sophisticated accommodations, upscale dining, and a dynamic atmosphere, our curators enjoy working in a forward-thinking, hospitality-driven environment that embraces innovation and excellence.

Requirements

High school diploma or equivalent required.
Strong verbal and written communication skills.
Strong organizational, time-management, and follow-up skills.
Excellent attention to detail and commitment to accuracy.
Proficiency with Microsoft Office or similar business applications.
Ability to prepare professional correspondence, proposals, presentations, and reports.
Ability to manage multiple clients, projects, deadlines, and changing priorities.
Ability to work independently and collaboratively as part of a team.
Ability to work flexible hours, including occasional evenings, weekends, and holidays, based on client, event, and business needs.
Ability to sit, stand, and walk for extended periods.
Ability to move throughout guest rooms, meeting spaces, public areas, and back-of-house areas of the hotel.
Ability to use computers, telephones, printers, presentation equipment, and other office technology.
Ability to conduct or assist with property tours and client visits.
Ability to bend, reach, lift, carry, push, and pull sales materials, event supplies, packages, and presentation items.
Ability to lift or move up to 25 pounds as needed.
Ability to communicate effectively in person, by telephone, through virtual meetings, and through electronic correspondence.
Ability to work in a fast-paced hotel and event environment while maintaining professionalism, accuracy, and attention to detail.
Understanding of the importance of protecting confidential client, guest, and business information.

Nice To Haves

College coursework or a degree in hospitality, business, marketing, communications, or a related field preferred.
Previous administrative, sales, customer-service, event, or hospitality experience preferred.
Hotel sales, catering, or event-coordination experience is a plus.
Luxury, boutique, or full-service hotel experience preferred.
Experience with hotel sales, catering, property-management, or customer-relationship-management systems preferred.

Responsibilities

Support the Sales team with proposals, contracts, correspondence, reports, and client communications.
Respond promptly and professionally to telephone calls, emails, leads, and general sales inquiries.
Prepare and maintain group files, room blocks, event details, billing instructions, and other sales documentation.
Enter and update accurate information in hotel sales, catering, and property-management systems.
Assist with site tours, client appointments, planning meetings, networking events, and hotel presentations.
Coordinate details between clients and hotel departments so everyone understands the expectations and timeline.
Track deadlines, deposits, signatures, rooming lists, special requests, and other important follow-up items.
Prepare welcome amenities, signage, sales materials, VIP arrangements, and client gifts when needed.
Support groups, meetings, weddings, corporate events, and social celebrations from initial inquiry through arrival.
Maintain organized digital and physical files so information is easy to locate and ready when the team needs it.
Help monitor group pickup, event changes, account activity, and upcoming business.
Anticipate what the Sales team or client may need before they have to ask.
Bring calm organization to the tiny tornadoes that occasionally accompany a busy event calendar.
Take pride in the behind-the-scenes work that helps create seamless and memorable experiences.