Sales Coordinator

MEARS DESTINATION SERVICES INC•Orlando, FL

6d•Onsite

About The Position

Under supervision of the Account Sales Director, the Sales Coordinator assists Account Executives in ensuring appropriate client transportation needs by booking services in the reservation system and distributing information to various departments. This role also supports various administrative duties for the Disney Team.

Requirements

Computer Skills: Word, Excel, Outlook, Windows
High School diploma or equivalent
Excellent oral and written communication skills
Type 35wpm
Self-starter / attention to detail / resourcefulness
Ability to work well under pressure
Excellent organizational skills and ability to multitask
Previous computer knowledge a plus

Responsibilities

Enter and proof reservations / manifests
Send contract to Disney Rep. or direct client with credit card form
Receive and make changes then revise contract
Create worksheets/manifest for airport staff, Port or luxury vehicle moves
Take phone calls from direct clients /Disney Reps/Disney Team/ Internal Personnel
Provide quotes for Account Executives unless it is complex and needs their involvement
Manage Disney Banquet Event Orders (BEO’s)/Pulling; Inputting into SantaCruz / Changes
Create Mears Connect group portal
Create staff instructions and staff packets, including but not limited to driver maps, signs, count sheets, vehicle log sheets, etc.
Take cold calls/ quote/send contract/receive payment
Interact with operations to advise of changes
Create in-house forms when needed
Create departure notices when needed
Research transportation challenges and respond to the requester in a professional manner
Keep filing/scanning system current
Approve invoices
Do adjustments and refunds as needed
Follow up on past due accounts
Check for zero balances
Prep files for scanning
Assist fellow team members