Sales Coordinator (Part-Time)

Peregrine Hospitality•Lenox, MA

13d•Onsite

About The Position

At Peregrine Hospitality, we believe that exceptional experiences are created by passionate and talented people. By joining our Team, you become part of a culture that values excellence, innovation, and genuine hospitality.

Requirements

At least 2 year event coordination and/or hospitality experience
The ability to solve problems as they arise and do so in the best interest of the hotel.
Confident in taking charge and leading a group of individuals.
Proficient in drafting professional documents and professional correspondence.
Ability to multi-task and prioritize assignments to achieve highest level of productivity.
Strong organizational skills.
Exceptional oral communication skills.

Nice To Haves

Highly Organized
Possess and Maintain Composure
Ability to Communicate Effectively
Possess a Customer Focus

Responsibilities

Act as a point of contact for guests, coworkers and vendors, maintaining communication with all relevant parties prior, during and after each event including but not limited to: Coordination of rooming lists, Event details set up, Answering questions from groups.
Communication between the sales department and the guest services department to ensure positive customer service for guests.
Maintain a professional and attentive relationship with guests and potential clients through continuous correspondence, including onsite tours, requesting feedback, and sending Thank You’s.
Consistently check group reservations and status on a weekly basis to ensure all information is properly recorded and blocked rooms have been set up.
Continuously organize all equipment, files, signage and amenities required.
Develop Banquet Event Orders for all meeting/events and conduct BEO Meetings.
Become proficient in necessary programs, such as Room Key, Event Temple and Microsoft Office, reporting all data in detail.
Follow through on all contracts and reservations, ensuring all entries in programs have been made, deposits have been charged, and information has been shared with hotel staff.
Group billing & collection of outstanding invoices due.