Sales Coordinator

Nortek Air Solutions • Tualatin, OR

18d • Onsite

About The Position

About Nortek Air Solutions: We're on a mission to make the world safer, healthier, and more productive. We are a premier HVAC Company offering energy efficient and sustainable products and solutions that exceed customer expectations through employee’s commitment to quality, customer service and operational excellence. Nortek was established in 1977 and offer the innovation and expertise of the largest group of custom heating, ventilation, and air conditioning (HVAC) brands in North America. We offer high quality systems in multiple shapes, sizes, and configurations for new construction and renovation.

Requirements

• Experience in order entry, sales operations, or compliance processing (manufacturing or technology industry preferred).
• Proficiency with ERP systems (e.g., Syteline, Oracle, NetSuite, Microsoft Dynamics).
• Strong understanding of purchase orders, order documentation, and billing processes.
• Ability to read and interpret customer POs and contract terms.
• Strong attention to detail and accuracy.
• Excellent communication skills (internal and customer‑facing).
• Ability to prioritize and manage high-volume workloads.
• Working knowledge of credit processes, tax exemption forms, and terms & conditions.

Nice To Haves

• Experience supporting Sales Application Engineers or a sales support environment.
• Familiarity with intercompany transactions.
• Experience with SharePoint workflows and document routing.
• Strong Excel and document management skills.

Responsibilities

• Enter new Sales Orders submitted by SAEs into the ERP system.
• Validate all required compliance documentation, including PO, PORC, customer forms, tax exemptions, credit authorization, T&Cs, PAR approvals, etc.
• Set sales order headers and create line items with full accuracy.
• Confirm order accuracy against customer PO and required documents.
• Generate and distribute Sales Confirmations to SAEs.
• Attach all relevant documents to internal order records.
• Send Acknowledgements to external customers.
• Process updates and edits to existing Sales Orders based on inputs from SAEs, Finance, and sales management.
• Enter revised PORCs and customer POs as required.
• Adjust dates, quantities, and line details to maintain order integrity.
• Issue revised Confirmations and Acknowledgements.
• Process intercompany orders
• Submit Credit Limit increase requests and manage credit approvals via SharePoint.
• Update order‑related trackers including New/Released Order Tracker and PO Tracker.
• Add or adjust freight charges as requested by Finance.
• Adjust shipping, delivery, and scheduling dates as needed.
• Analyze contract terms for variable orders to ensure compliance.
• Request Pre‑Payment Invoices from Finance.
• Send Sales Order Release Acknowledgements to customers.
• Process inventory and intercompany transfer orders.
• Maintain job folder organization and file all required documents.

Benefits

• 4 weeks of paid time off
• 11 paid holidays
• Company provided health insurance, short term disability, and long-term disability
• Competitive Medical, Dental, and Vision coverage options
• 401-k match of 4%
• Education Reimbursement of $5,250/year for qualifying programs and courses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed