Sales Coordination Manager

Elite Material Handling LLC • Grapevine, TX

11d • $75,000 - $85,000 • Onsite

About The Position

The Sales Coordination Manager is essential to the success of the sales team, overseeing the administrative and logistical components of the sales process to ensure seamless operations and positive customer experience. This is an in office position.

Requirements

• PC skills and knowledge of the Microsoft Windows environment.
• General understanding of office operations and equipment, including but not limited to personal computers, tablets, cellular phones, photocopiers/scanners, and online phone system.
• Fundamental understanding of finance and accounting principles and terminology.
• Practical communication skills (written and verbal) and ability to communicate with technicians, vendors, sales team members & customers using the Company’s communications systems.
• Must live within an acceptable distance from the reporting location.
• Ability to prioritize and complete multiple tasks in a fast-paced environment.
• Proven experience in sales coordination, administrative support, or operations.
• Strong understanding of sales processes and documentation standards.
• Familiarity with equipment sales, service scheduling, and customer support.
• Excellent written and verbal communication.
• Strong organizational and time management abilities.
• Proficiency in CRM and ERP systems (e.g., Softbase or similar).
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to manage confidential information discreetly.
• Collaborative mindset with cross-functional coordination skills.
• Adaptability to support marketing and administrative initiatives.

Responsibilities

• Liaising professionally with sales reps, vendors, and customers.
• Recording and managing sales transactions within 24–48 hours.
• Confirming customer-approved orders and coordinating service delivery.
• Utilizing company systems to process requests and maintain accurate records.
• Communicating updates, issues, and training needs to management.
• Managing equipment sales documentation, invoicing, purchase orders, and inventory entries.
• Coordinating service documentation across departments (PMs, warranty, training, parts).
• Tracking open transactions for budget and status reporting.
• Supporting marketing efforts, including event planning and advertising.
• Providing administrative support to the Asset Manager, sales team, and VP.
• Handling equipment orders, purchase tracking, and financing documentation.
• Maintaining digital filing systems and participating in cross-training.

Benefits

• Competitive pay – Plus incentive opportunities!
• Full benefits package that starts day one – Includes medical, dental, vision, 401K with match, company-paid life insurance and disability coverage.
• Competitive PTO and Paid Holidays
• Uniform and boot allowance
• Training and mentoring – Learn from our experts in the industry
• Advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed