Sales & Closing Specialist

Mattamy Homes

3d•$60,000 - $75,000•Hybrid

About The Position

In keeping with the Mattamy Mission of providing The Best Homeowner Experience, the Sales & Closing Specialist is responsible for the timely administration of Purchase and Sale Agreements and their subsequent closing transactions.

Requirements

Completion of college diploma required, preferably in Office or Business Administration.
2+ years of experience in a high-volume administrative role.
Must be detailed and thorough in execution of work.
Excellent communication skills, particularly the ability to prepare professional letters.
Highly organized with the ability to multi-task.
General knowledge of the new/pre-construction condominium sales process, construction process and Tarion guidelines.
Demonstrated proficiency and speed in Word and Excel.

Nice To Haves

Legal background in real estate or residential planning.
Basic Accounting knowledge/experience.
Familiarity with JD Edwards.

Responsibilities

Review of all incoming agreements and amendments. Includes monitoring pricing, closing dates and specific clauses and schedules within each agreement.
Auditing for FINTRAC compliance on all deals
Creating and distributing necessary legal closing documents: HST rebates, Statement of Adjustments, and Tarion enrollments for individual units.
Inputting closing costs and balancing ledger sheets before closing (deposits and upgrades) and determining amounts to credit/ debit.
Addressing issues raised by purchasers and lawyers regarding construction, taxes and Statement of Adjustments.
Banking and accounts receivable to ensure all owing monies are paid.
Responsible for intake and coding of sales commission invoicing
General administration (filing, creating files, photocopying, scanning, faxes and mail).
Telephone/email inquiries and communication with external entities: lawyers, auditors, CCRA, Tarion and purchasers as well as internal departments: sales offices, construction, finance, design and customer care.
Processing necessary Tarion Vendor/ Builder requirements. Includes: Yearly renewals and enrollments for new projects/ phases and Deposit Trust Agreements.
Closing notifications to utility companies.
Weekly reporting of closings and deposits.
Cheque requisitions for refunds of cancelled deals.