Branch Administrator

Gemaire Distributors•Pompano Beach, FL

5d•Onsite

About The Position

The Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the daily administrative operations at one of our established wholesale HVAC distributorships that carries multiple brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor warranties, among other duties.

Requirements

Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
Knowledge of accounting practices and procedures a plus.
Outstanding communication and organizational skills; must be very detail oriented.
Proven success in providing excellent customer service.
Ability to work independently but meet assigned goals and objectives in designated time frames.
Capable of working in a fast-paced environment with skills to multi-task at different levels.
Must possess the attitude of wanting to learn and grow with our Company.
Knowledge of Microsoft Office products.

Nice To Haves

College/university degree preferred.
Bilingual (Spanish) preferred.

Responsibilities

Coordinate, process and reconcile center’s daily cash reports.
Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates.
Balance cash postings to cash receipts.
Prepare bank reconciliations and deposits daily.
Reconcile cash sales in the general ledger to bank deposits.
Log and retrieve cash reconciliation reports.
Maintain office filing and storage systems.
Monitor and order Sales Center supplies.
Distribute/file all incoming mail.
Process eCommerce sales orders
Schedule LTL/TL Inbound Deliveries
Process Vendor Advance Shipping Notices
Schedule 3PL Outbound Deliveries
Research Vendor PO Claims to reconcile with Accounts Payable
Research and Process Inbound and Outbound Freight Discrepancies
Research and Maintain Open and Aging Vendor Warranty Claims and Returns
Maintain Aging Sales Orders and Serial Number Discrepancies
Perform other duties as assigned.
In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.