Sales Catering Administrator - Dallas Marriott Suites

Remington Hospitality•Dallas, TX

9d•Onsite

About The Position

The Sales Catering Administrator will perform job duties according to standard operating procedures and provide professional hospitality to all guests and clients. This role involves assisting the sales team with various administrative tasks, including managing inquiries, preparing documents, maintaining filing systems, and ordering supplies. The administrator will also be responsible for creating room door signs and maintaining the lobby reader board.

Requirements

Ability to work in a standard office environment
Prolonged periods of sitting at a desk and working on a computer (6-8 hours a day)
Occasional standing and walking throughout the workday
Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment
Ability to communicate effectively verbally and in writing
Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies)
Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles)
Ability to hear and participate in conversations and meetings, use phone and/or headset

Responsibilities

Perform job according to standard operating procedures
Provide professional hospitality to all guests and clients
Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages
Assist in the sales effort by qualifying and when appropriate booking the business of pop up inquiries
Assist the sales team in the area of telephone prospecting and outside sales blitzes by contacting the clients from an established list developed by the sales team
Assist sales team retrieving rooming list, deposits and banquet guarantees when needed
Create banquet room door signs for groups in meeting rooms as well as maintain the reader board in the lobby with all group functions
Order office supplies for sales office as directed by DOS
Prepare sales kits for sales team
Complete Sales Proposals, Contracts, BEOs and Banquet Checks
Make copies of room contacts, group resumes and rooming lists, BEO’s, daily reports and client evaluation forms and other items as required; distribute to the appropriate departments
Maintain office filing system
Efficiently sort and distribute mail for the hotel
Assist sales and catering associates as needed
May perform additional duties as required