Sales Assistant

Sourcebooks•Naperville, IL

16h•Hybrid

About The Position

The Sales Assistant will support the sales team in coordinating account materials, managing data and reporting, and ensuring smooth day-to-day operations. This role works closely with key retail partners across multiple accounts and collaborates cross-functionally with Marketing and Operations. This is an excellent opportunity for a highly organized, detail-oriented individual interested in building a career in publishing sales.

Requirements

Bachelor’s degree or equivalent experience in sales/office role.
Exceptional organizational skills with an eye for detail, adept at managing multiple tasks daily.
Proactive and collaborative mindset, passionate about books and contributing to team success.
Excellent communication skills, both verbal and written, with a positive approach to problem solving.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Nice To Haves

Familiarity with industry-specific tools and platforms such as Power BI, FileMaker, FileShare, Dropbox, NPD, Edelweiss is a plus.
Must Love Books!

Responsibilities

Prepare materials for key account meetings, including presentations, title submissions, and ordering ARCs/samples.
Facilitate meetings by running presentations, taking notes, and coordinating follow-ups.
Support ongoing account needs, including tracking submissions, deadlines, and next steps.
Assist with additional sales projects and initiatives as needed.
Help improve organization and efficiency of sales materials and workflows.
Maintain and update sales materials and tracking documents, including title grids and account-specific files.
Coordinate samples and digital assets (covers, interiors, shipments).
Partner with internal teams to track timelines and ensure timely delivery of materials.
Upload and maintain assets across customer platforms.
Compile sales reports and support basic analysis; distribute recurring reports (e.g., billing, BookScan, marketing updates).
Enter and manage invoice data in internal systems.
Maintain accuracy of sales data across internal tools.
Coordinate seasonal ARC lists and tracking in FileMaker.
Manage ARC requests and distribution to accounts and sales reps.
Upload and maintain Edelweiss materials.
Track and fulfill swag requests tied to sales orders.