Sales and Marketing Assistant
About The Position
We are looking for a highly organized, resourceful, and creative individual to provide part-time business, CRM, marketing, and administrative support across several growing technology-focused business initiatives. This is not a traditional administrative assistant role. We are looking for someone who can help keep customer activity, sales opportunities, follow-ups, marketing efforts, projects, and day-to-day business tasks organized and moving forward. The ideal person is comfortable working independently, learns quickly, has strong follow-through, and brings a little creativity to the role. Because we work across multiple growing businesses, the role will have variety. Some days may be focused on HubSpot and sales activity, while others may involve marketing content, research, presentations, or helping organize a new business opportunity. This position is ideal for someone who likes variety and enjoys being the person who helps turn ideas into action. We value someone who can take that kind of direction and run with it.
Requirements
- Highly organized and detail-oriented.
- Creative and comfortable contributing ideas.
- Able to manage multiple priorities.
- Comfortable working independently.
- A strong written communicator.
- Good at following through and completing tasks.
- Comfortable with technology and learning new software.
- Able to take a loosely defined task and figure out the steps needed to complete it.
- Comfortable working in a fast-moving entrepreneurial environment.
- Experience with HubSpot is strongly preferred.
- Experience with Contacts and companies in HubSpot.
- Experience with Deals and pipelines in HubSpot.
- Experience with Tasks and follow-ups in HubSpot.
- Experience with Notes and activity tracking in HubSpot.
- Experience with Lists and basic reporting in HubSpot.
- Experience maintaining clean CRM data in HubSpot.
- Some experience or interest in content marketing and business communications.
- Experience with LinkedIn or social media content.
- Experience writing short business or promotional copy.
- Experience with Canva or similar design tools.
- Experience with email marketing.
- Experience with basic campaign support.
- Experience creating presentations or customer-facing materials.
- Experience with website or blog content.
- Experience with sales enablement materials.
- Experience with Microsoft 365 / Outlook.
- Experience with Excel.
- Experience with PowerPoint.
- Experience with Canva.
- Experience with Google Workspace.
- Experience with LinkedIn.
- Experience with sales or business development support.
- Experience with executive or administrative support.
- Experience with project coordination.
- Experience with government contracting.
- Experience with technology, telecommunications, IoT, or enterprise sales.
Nice To Haves
- Advanced HubSpot administration is not required, but you should understand how a CRM supports sales, customer relationships, and follow-up.
- You do not need to be a professional graphic designer or full-time marketer. We are looking for someone who has good judgment, creativity, and an eye for making business content look and sound polished.
- You do not need experience in all of these areas.
Responsibilities
- Managing and maintaining HubSpot CRM, including contacts, companies, deals, tasks, notes, and pipeline activity.
- Helping organize sales opportunities, customer follow-ups, and business development activity.
- Creating tasks and reminders and helping make sure important items do not fall through the cracks.
- Updating customer, prospect, and partner information.
- Assisting with content marketing, including LinkedIn posts, basic marketing copy, customer communications, and sales materials.
- Helping develop simple graphics, presentations, one-pagers, or other business content.
- Supporting basic email marketing and campaign activities.
- Assisting with trade show, customer, partner, and marketing initiatives.
- Conducting online research on companies, customers, markets, products, and business opportunities.
- Preparing spreadsheets, presentations, reports, and other business documents.
- Organizing meeting notes, follow-up items, files, proposals, and project information.
- Coordinating meetings and occasional scheduling.
- Supporting special projects and miscellaneous operational needs as they arise.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
