Sales and Marketing Administrative Assistant

Omni Hotels & Spas•Hot Springs, VA

9d•Onsite

About The Position

This critical role has multiple components. These include assisting the marketing team with media visits, managing purchase orders for sales, marketing, and special events, and handling a variety of administrative duties requested by colleagues within the Sales and Marketing Division in order to provide timely and professional service to our guests.

Requirements

Must be self-directed, motivated and demonstrate intuitive customer service and interpersonal skills
Passionate for hospitality and effectively engages with internal and external clients
Communicates clearly, concisely, and openly in all interactions
Has exceptional attention to detail, organizational, analytical and time management skills
Multi-tasks and priorities in a fast-paced work environment
Exercises sound judgment evaluates situations and utilizes appropriate and creative resources to solve problems
Is technologically savvy, with a working knowledge of Microsoft Office, Excel, Delphi FDC, Birchstreet, and Opera preferred

Responsibilities

Support the efforts of the sales team to drive top-line revenue for the hotel.
Assists with sales inquiries for group and catering events.
Assist sales managers with preparation of contracts, proposals, and addendums.
Create departmental POs and maintain inventory of office supplies, collateral, and promotional items
Accurately record and process direct opportunities in hotel sales system (Delphi)
Assist with media property visits (reservations, amenities, activities, etc.)
Coordinate client site inspections and preplanning visits
Assist managers with RFP responses, and meeting arrangements as needed
Manage Group Commissions
Other duties as needed.