Sales and Events Specialist

Edupoint Educational Systems LLC•Mesa, AZ

5h•Onsite

About The Position

The Sales and Events Specialist will support the planning and execution of tradeshows, regional events, and smaller conferences, along with providing department administrative support. This role will be responsible for ensuring smooth, consistent execution across all tradeshow and events, working closely with the Sales and Marketing teams to support event logistics, coordination, and follow-through. The Sales and Events Specialist plays a critical role in maintaining organization, timelines, and quality across multiple events throughout the year. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously while supporting cross-departmental initiatives.

Requirements

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
Proficiency with event management platforms (Cvent experience a plus)
Experience and knowledge of CRM platforms (Salesforce preferred)
Experience in event coordination, marketing or related field
Experience supporting tradeshows or corporate events preferred
Strong organizational and time management skills
Attention to detail and ability to manage multiple projects
Strong communication and coordination skills
Team orientated with a proactive mindset
Ability to interact professionally with internal stakeholders and company leadership
Ability to travel required, including multi-day conferences and tradeshows
Ability to lift up to 30 pounds and work extended hours during live events as needed
1-4 years of experience in event coordination, marketing or related field

Nice To Haves

Cvent experience a plus
Salesforce preferred

Responsibilities

Coordinate and execute all tradeshows and regional events, maintaining event calendar and planning documentation
Track tradeshow event budgets and expenses
Manage logistics including booth setup, shipping, travel coordination, and vendor communication
Schedule and host planning meetings for each event, and develop a corresponding show guide to outline goals, logistics, travel and key activities
Ensure all materials and assets are prepared and delivered on time
Support post-event follow-up by ensuring accurate data transfer to CRM
Assist with booth staffing coordination and scheduling, providing onsite event support as needed.
Provide support for Synergy Connect, the national users conference, by assisting with registration (Cvent) setup, attendance tracking, session scheduling, travel booking, as well as other administrative and logistical support activities
Assist with campaign list development to support lead generation activities
Maintain updating of Salesforce CRM to ensure all new sales and upsells are accurately reflected
Assemble and ship materials to support new client welcome kits and other marketing requests as needed
Assist with coordination and execution of marketing campaigns and lead generation initiatives
Support marketing programs including webinars, Lunch & Learns, and digital marketing activities
Plan and manage national sales meetings, including agendas, scheduling, meals and teambuilding activities
Maintain inventory and ordering of promotional materials, marketing collateral, and event supplies
Standardize event planning processes and documentation
Identify opportunities to improve efficiency and consistency
Maintain organized records of vendors, materials, and event assets
Other duties as assigned