Sales Administrator

Allied Fire Protection • Carrollton, TX

12d • Onsite

About The Position

The Sales Administrator will assist the sales team as needed to enhance customer service and increase bid and sales opportunities for the sales department. This role involves maintaining bid lists, coordinating meetings, providing backup support for collections, contacting architects/electrical contractors, assisting with bid tab inquiries, and facilitating the inspection and deficiency sales process. The administrator will also support job setups, client updates, and general administrative tasks, including phone support and assisting with marketing events. A key aspect of the role is serving as a liaison between the sales team and customers.

Requirements

• High school diploma is required.
• Customer Service experience for sales department or sales administration background.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Detail oriented with excellent organization skills.
• Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company.
• Ability to maintain accurate and auditable records.
• Ability to work in a fast-paced service/construction team environment.
• Attention to detail with emphasis on accuracy and quality.
• Ability to prioritize work to balance multiple projects and deadlines.

Nice To Haves

• Bachelor’s Degree is preferred.
• SALESFORCE CRM experience highly preferred.
• Project coordination or project support experience.

Responsibilities

• Assist the sales team as needed to enhance customer service and increase bid and sales opportunities.
• Maintain bid lists for the sales team (sprinkler/alarm), update as invitations are received, and distribute as needed.
• Create meeting invitations for walk-throughs and job site visits on calendars.
• Provide backup support for collections on outstanding sales items.
• Contact the architect/electrical contractors to capture all bid opportunities.
• Assist in bid tab inquiries.
• Assist in downloading/printing plans as needed.
• Facilitate the inspection and deficiency sales process.
• Download inspection reports from Building Reports.
• Assist in inspection and deficiency repair history as needed.
• Print/provide deficiency notices and reports to the sales team.
• Assist in material quotations for deficiency repairs as needed.
• Assist in job set ups and Service Trade.
• Obtain and update customer set up sheets.
• Support with client and prospect updates.
• Follow up on client and project initiatives.
• Assist in creating emergency work orders as needed.
• Assist in collecting all documentation required for contract/remodel job set up.
• Assist in preparing proposals as needed.
• Perform general administrative tasks.
• Provide phone support/rotation at the reception area for lunches.
• Assist the sales team with collections/lien review.
• Assist the sales team in marketing events as needed.
• Serve as a liaison as needed for the sales team and customers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED