Sales Administrator
About The Position
The Sales Administrator serves as the operational backbone of the sales organization, ensuring opportunities move efficiently from proposal through fulfillment. This role partners closely with Account Managers, Estimators, Project Managers, Service Operations, and other cross-functional teams to coordinate documentation, maintain system accuracy, remove process bottlenecks, and drive timely execution of customer projects. Success in this role requires exceptional organization, attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. The Sales Administrator plays a critical role in delivering an outstanding customer experience by helping the sales team execute efficiently while maintaining operational excellence.
Requirements
- Excellent organizational and time management skills.
- Strong attention to detail with a commitment to accuracy.
- Exceptional written and verbal communication skills.
- Ability to manage multiple priorities while meeting deadlines.
- Strong problem-solving and critical-thinking abilities.
- Customer-focused mindset with a passion for supporting internal and external stakeholders.
- Ability to build productive working relationships across multiple functional teams.
- High level of professionalism and personal accountability.
- Proficiency with Microsoft Office applications and the ability to quickly learn new business systems.
- Ability to work independently while collaborating effectively within a team environment.
Nice To Haves
- Experience supporting sales, operations, project coordination, or customer service organizations.
- Experience working within Salesforce and various project management platforms.
- Experience coordinating multiple projects simultaneously in a fast-paced environment.
- Bachelor’s degree or equivalent combination of education and experience.
Responsibilities
- Serve as the primary operational support resource for the sales organization throughout the sales fulfillment process.
- Coordinate activities between Sales, Estimating, Project Management, Service Operations, Finance, Legal, and other internal stakeholders.
- Ensure projects progress efficiently by proactively identifying and resolving administrative roadblocks.
- Maintain accurate documentation, records, and system data to support successful project execution.
- Monitor workflows, prioritize competing requests, and follow up on outstanding action items.
- Support account setup, contract administration, compliance documentation, and customer onboarding activities.
- Communicate effectively with internal partners to ensure timely completion of required deliverables.
- Help maintain consistency in sales processes, documentation standards, and operational best practices.
- Support continuous improvement efforts by identifying opportunities to simplify and improve business processes.
- Contribute to a collaborative team environment focused on customer satisfaction and operational excellence.
Benefits
- Health insurance
- Holistic wellness programs with generous incentives
- Family building benefits include fertility coverage and adoption/surrogacy assistance
- 401K match up to 6%, plus an additional 2% core contribution
- 15 vacation days
- 9 paid holidays
- 3 floating holidays
- Sick leave
- Additional options to support volunteer and parental leave
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
