Senior Sales Administrator

Zero Impact Solutions•Santa Ana, CA

13d

About The Position

We are looking for individuals with a passion for the environment to join our direct sales team as a Sales Administrator to support our client facing team. In this role, you will support our sales team by managing the sales process from lead generation through contract execution. You will also be responsible for maintaining rebate programs, including stakeholder communication and submitting extension and payment requests. Additional responsibilities include facilitating cross-departmental communication and accurately documenting key information and activities.

Requirements

3–5 years of experience in sales administration, customer service, or a related support role, with a proven ability to manage multiple priorities in a fast-paced environment.
Proficiency with CRM platforms, Microsoft Office Suite, and Excel, with strong attention to detail and accuracy in data management and reporting.
Excellent communication, relationship-building, and negotiation skills, with the ability to work effectively with clients, government agencies, and internal stakeholders.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, along with experience using CRM and digital sales platforms.
Strong understanding of sales processes, customer service principles, and general business operations.
Experience preparing presentations, reports, proposals, contracts, and other sales-related documentation.
Demonstrated ability to support sales initiatives, manage administrative processes, and contribute to overall team performance and sales objectives.
Strong planning, organizational, and strategic thinking skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills, with the ability to build relationships and communicate professionally with clients, stakeholders, and internal teams.
Proven ability to influence, persuade, and negotiate while maintaining positive and productive business relationships.
Highly adaptable, resilient, and able to perform effectively in a fast-paced environment with changing priorities and competing demands.
Results-driven and detail-oriented, with a structured, consistent approach to work and a strong commitment to achieving goals and maintaining accuracy.

Responsibilities

Research commercial and residential properties using public resources to identify key decision-makers and support business development efforts.
Maintain accurate CRM records and sales activity tracking while utilizing Salesforce, Slack, Asana, and other business platforms to support daily operations.
Assist the Sales and Client Relations teams with contract administration, document management, reporting, and other sales support functions.
Coordinate project communications between Sales, Engineering, clients, and external stakeholders, including participation in project calls and site visits.
Prepare correspondence with state organizations and manage rebate submissions, extension requests, and related program documentation.