Senior Administrator

Arrow Transportation Systems Inc. • Boyle, AB

3h • CA$55,000 - CA$60,000 • Onsite

About The Position

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials handling organization. We are currently looking for a Senior Administrator to join us and become part of our Arrow family located in Athabasca, Alberta. Reporting to and working closely with the Operations Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines.

Requirements

• Relevant post-secondary courses, diploma, degree or experience required
• 5 – 8 years' experience with the accounting cycle i.e., accounts payable, accounts receivable, payroll, month end and year end processes
• Excellent alphanumeric keyboarding skills
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work
• Exceptional Internal and external customer service skills
• Problem Solving ability
• Proven Initiative
• Demonstrates strong communication skills both verbally and written
• Strong work ethic and positive team attitude
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
• Organizational skills and keen attention to detail
• Professional appearance/demeanor whether in person, via email or on the telephone
• Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!

Nice To Haves

• Experience having worked in the Trucking and/or Transportation industry is a strong asset

Responsibilities

• Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled
• Ensure all information pertaining to Payables are audited and reflect accurately
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues and Arrow Star maintenance
• In conjunction with the Division Manager, ensure that documented Incident claims are entered in appropriate software and managed
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems
• Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems
• Prepare analysis and/or reports as required by division, internal and/or external customers
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying
• Process incoming and outgoing mail
• Respond to telephone, in person or electronic enquiries or forward to appropriate person
• Provide general information to clients and the public
• May be asked to get involved in operations administration and lower level operating duties when required by Manager
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management
• Comply with all rules and regulations, protocols, and established metrics
• Other duties as assigned by Manager
• Ensure all information pertaining to payables including lease operator statements, maintenance information, and regular Teamsters payments are audited and reflect accurately
• Responsible for fuel card allocation and timely tracking of fuel usage
• WCB quarterly tracking of lease operator account standing

Benefits

• Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more
• Access to post secondary scholarships for eligible family members
• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed