Sales & Administrative Coordinator - Puerto Rico, Guaynabo

QuidelOrtho • Guaynabo, PR

3d • Onsite

About The Position

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most – home to hospital, lab to clinic. Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all. At QuidelOrtho, we are united by a shared purpose: empowering healthcare professionals with innovative diagnostic solutions to make informed decisions and improve the lives of patients around the world. By combining the strengths of Quidel Corporation and Ortho Clinical Diagnostics, we are shaping the future of diagnostics through cutting-edge technologies, scientific excellence, and a strong commitment to enabling better patient outcomes. With more than 7,000 employees across over 130 countries and more than 120 years of combined experience, QuidelOrtho is one of the world’s leading companies in the field of in vitro diagnostics (IVD). Our expertise spans immunoassays, molecular diagnostics, clinical chemistry, and transfusion medicine, helping healthcare providers make faster and more accurate decisions — exactly when they matter most. Above all, we believe that our success starts with our people. That is why we foster a culture of collaboration, innovation, and continuous development, where every individual has the opportunity to make a meaningful impact. Join our team and help us create a healthier future for patients, healthcare professionals, and communities worldwide. Sales & Administrative Coordinator Be the engine that keeps commercial operations running smoothly! We are looking for a highly organized, proactive, and detail-oriented Sales & Administrative Coordinator to join our team in Puerto Rico! In this dynamic role, you will be at the heart of our commercial operations—supporting the sales team, coordinating key business processes, managing contracts and data integrity, and ensuring seamless day-to-day office functionality. This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping things running efficiently behind the scenes while contributing directly to business success and customer satisfaction.

Requirements

• Strong organizational and coordination skills with attention to detail
• Ability to manage multiple priorities in a structured and efficient way
• Excellent communication skills and a proactive mindset
• Confidence working with cross-functional teams in an international environment
• Experience with administrative, sales support, or contract management processes is a strong advantage
• Fluency in English
• Advanced Microsoft Excel skills

Responsibilities

• Maintain and update Installed Base data, including installations, master data changes, renewals, and removals
• Support internal capital asset requests for new business opportunities in coordination with logistics and supply teams
• Coordinate financial model approvals with Sales and Finance stakeholders
• Manage service contract renewals and proactively track expiring agreements to ensure strong renewal performance
• Act as a central point of contact for sales inquiries, ensuring timely routing and resolution
• Track contract terms, renewal dates, pricing agreements, and compliance requirements
• Coordinate contract approvals with Legal, Finance, and Leadership teams
• Ensure all executed contracts are properly stored, organized, and easily accessible
• Support compliance-related processes, including HCP/HCO activity registration, approvals, documentation, and archiving
• Handle administrative tasks including correspondence, documentation, presentations, translations, scheduling, and travel arrangements
• Support Sales, Finance, Procurement, Service Organization (Puerto Rico), Marketing, Customer Service, and other teams
• Assist HR Business Partner with employee engagement initiatives, office visits, and event coordination
• Support local marketing activities, including conventions, client events, and logistics coordination
• Serve as the main contact for vendor master data inquiries
• Ensure all procurement requests are properly documented and compliant with corporate standards
• Liaise with LATAM Procurement Supplier Division for vendor onboarding and updates
• Collect and validate vendor information for SAP data management
• Process and manage purchase requisitions efficiently and accurately
• Maintain staff records and manage Safe Fleet policy administration
• Oversee claims processes, maintenance schedules, and mileage reporting
• Audit monthly fleet leasing and maintenance invoices
• Ensure accurate payroll submissions related to fleet usage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed