SALES ADMINISTRATIVE COORDINATOR

Custom Truck One Source • Lynchburg, VA

1d • Hybrid

About The Position

The Sales Administrative Coordinator plays a key role in supporting our Sales Department through accurate documentation, customer communication, and coordination of inventory and deliveries. This position is ideal for someone who thrives in a in a fast-paced environment, enjoys working with both internal teams and customers, and brings strong organizational skills to every task. This role offers the opportunity to be at the center of Sales operations – supporting customers, collaborating with multiple departments, and contributing directly to the success of each completed build. If you enjoy variety, responsibility, and a team-oriented environment, this position is a strong fit.

Requirements

• Valid driver’s license (CDL preferred).
• Ability to obtain Sales and Dealership licenses.
• Strong organizational skills and exceptional attention to detail.
• Assertive, proactive approach to work.
• Ability to follow established procedures consistently.
• Excellent written and verbal communication skills.
• Outgoing, customer‑focused personality.
• Ability to multitask in a fast‑paced environment.
• Proficiency in Microsoft Word and Excel and ability to learn internal systems

Nice To Haves

• Administrative experience (3-5 years).
• Experience with all Microsoft applications.
• Previous sales and dealership experience.

Responsibilities

• Manage Inventory Documentation by collecting required paperwork and updating internal systems.
• Communicate with Customers to obtain signatures and ensure all documentation is complete.
• Prepare Dealership Documents for new orders.
• Coordinate Deliveries with customers and transport companies.
• Schedule Shipwell Deliveries and obtain transport quotes.
• Update Truck Locator with inventory movement.
• Provide After‑Hours Support for driveaway companies as needed.
• Maintain Salesforce Records including quotes, correspondence, and historical files.
• Generate Sales Quotes and process NOC sold units.
• Serve as a Liaison between Sales and Operations to confirm build details.
• Coordinate External Requirements for Operations.
• Cross‑Train in QC and Mod Center functions related to Sales.
• Transport Trucks On‑Site as needed.
• Inspect Completed Equipment before staging for pickup or delivery.
• Review Build Costs for completed units.

Benefits

• 401(k) with Employer Match
• Competitive Health Care
• Dental, Vision, and Life Insurance
• Paid Vacation, Sick and Holidays
• STD/ LTD
• Partner Discounts
• Investment in Employee Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed