Sales Administrative Assistant

Stonebridge Hospitality Management•Bridgewater Township, NJ

19h•$28 - $30•Onsite

About The Position

The Sales Administrative Assistant supports the Sales and Catering departments by managing administrative tasks, maintaining organized records, and assisting with the preparation of contracts, proposals, and reports. This role ensures efficient operations and contributes to the overall success of the sales team.

Requirements

Previous administrative experience, preferably in a sales or hospitality environment.
Strong organizational skills and attention to detail for maintaining accurate records and managing tasks.
Excellent communication skills, both written and verbal, for interacting with clients, team members, and vendors.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to prioritize tasks, manage time effectively, and work independently.
Ability to maintain a professional appearance and attitude in a fast-paced environment.
Strong problem-solving skills and the ability to adapt to changing priorities.

Nice To Haves

Familiarity with sales principles and processes is preferred.
Marriott experience is a definite plus.

Responsibilities

Provide friendly and service-oriented customer support to guests and associates.
Maintain high standards of personal appearance and grooming, following brand standards.
Organize and maintain sales files according to specified standards.
Complete monthly competition statistics and submit to the Director of Sales.
Prepare "Month End" reports for the Director of Sales and send to Corporate within the established timeframe.
Type and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff.
Prepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager.
Answer phone calls for sales and catering staff, taking messages when necessary.
Open and distribute hotel mail, maintaining records for daily mail cash receipts.
Process all RFPs as directed by the Director of Sales.
Monitor and order office supplies as needed, ensuring budget guidelines are met.
Assist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager.