Sales Administrative Assistant

YESCO • Los Angeles, CA

22h • Onsite

About The Position

The Administrative Assistant II supports the sales and service departments by managing more advanced administrative tasks related to job setup, billing, commissions, and customer service. This role bridges the gap between initial job creation and invoicing, helping to ensure accurate documentation, communication, and financial reporting across multiple teams. Your workday will be dynamic as you handle service quotes, generate commission tickets, create invoices, and review completed maintenance jobs. You’ll communicate regularly with sales representatives and project managers to keep jobs on track and assist with contract renewals, volume tracking, and reporting. You'll be an essential part of a team ensuring customer jobs move efficiently through YESCO’s workflow.

Requirements

• High School Diploma or GED required
• Minimum 3–5 years of relevant administrative experience
• Proficient in Microsoft Office and ERP systems
• Familiarity with commission tracking and basic accounting processes
• Excellent attention to detail and time management
• Comfortable with multitasking and interdepartmental coordination

Nice To Haves

• associate degree preferred
• NetSuite experience a plus

Responsibilities

• Create and manage service job orders, quoted work, and contract renewals
• Generate and track commission tickets in accordance with company policy
• Review maintenance jobs for accurate time and material transfers in NetSuite
• Prepare and send customer invoices; enter billing data into portals
• Produce estimates and proposals for maintenance and service jobs
• Support sales staff with job setup, volume reporting, and documentation
• Maintain accurate records and digital files for service and contract work
• Perform receptionist duties and support general office functions as needed
• Communicate across estimating, service, and production departments for updates

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED