Sales Administrative Assistant - East Region
About The Position
The Sales Administrative Assistant - East Region will act as a liaison between District Managers, Dealer Network Specialist, Regional Sales Director, and other Kawasaki departments for DSSA updates, GM Amendments, and terminations within the region. This role involves maintaining real-time updates of dealer contact lists, preparing and reconciling bank statement transactions, and preparing routine internal correspondence. The assistant will manage an electronic filing system, answer and direct regional telephone calls, and assist with travel coordination for regional team members. Additionally, they will ensure timely reminders for itinerary collection, compile statistical reports and spreadsheets, and order office supplies. Knowledge of DMV state sales/distributor license requirements is also necessary.
Requirements
- Solid knowledge of Office365. Including Teams, SharePoint, and Outlook.
- Experience with mail merge in Word and creation of pivot tables and charts in Excel.
- Ability to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments.
- Excellent oral and written communication skills.
- Ability to successfully prioritize and organize multiple, competing tasks.
- Extremely detail and deadline oriented.
- Brings energy and enthusiasm to group or team efforts.
- Minimum two years related experience and/or training in an administrative support environment; or equivalent combination of education and experience.
Nice To Haves
- Bachelor's degree (BA/BS) or equivalent from a four-year college or Associate’s Degree is preferred.
Responsibilities
- Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
- Collaborates with Regional Admins to maintain real time updates of the regional and national dealer contact list.
- Prepares and reconciles bank statement transactions for the review and approval for Regional Sales Director and District Managers using Concur.
- Prepares routine internal correspondence during order periods to maintain dealer compliance.
- Maintains electronic filing system in accordance with Information Governance policy through Sharepoint of every dealer within the region.
- Answer and directs regional telephone calls.
- Assist with travel coordination for all regional team members.
- Ensures weekly/monthly reminders are issued timely for the collection of weekly itineraries for regional team members.
- Compiles and maintains statistical reports and spreadsheets (Sales plans, vehicle order periods, market share, and Cognos queries).
- Orders and maintains office supplies for team members as needed.
- DMV knowledge of state sales / distributor license requirements for Regional Sales Director and District Managers.
Benefits
- Competitive salary based on experience
- Medical, Dental, Vision and Pet insurance
- 401(k) match
- Life and Disability benefits
- Generous PTO policy
- Up to 12 paid company holidays
- Employee discounts on Kawasaki products
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
