Sale Coordinator

Bonhams•Marlborough, MA

2d•Onsite

About The Position

The Sale Coordinator is an integral role in the expert departments, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the departments. The Bonhams Skinner European Furniture and Works of Art has around 6 sales a year and covers a wide variety of important items feature decorative objects such as sculpture, clocks, gilt bronzes, ceramics, enamel, and furniture.

Requirements

Strong time management and organisational ability
Excellent communication in all modes with both internal and external stakeholders
Ability to manage workflow and priorities in a fast-moving environment
A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
1-2 years in an administrative position (not necessarily from an auction background)

Responsibilities

Act as the experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool for both departments.
Manage clients and their property throughout both departments’ sale cycles, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
Serve as the primary contact for a range of external stakeholders ranging from clients to restorers and suppliers, escalating to Specialists when required.
Coordinate the movement of property throughout the sale cycles, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
Work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
Support on day-to-day auction activities and ensure the departments have all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post-sale, bidding and event management.
Assist with companywide sale day activities such as clerking and phone bidding as needed.
Perform other duties as assigned by your Manager.

Benefits

Excellent medical, dental and vision insurance – HMO, EPO, PPO with FSA and HSA
20 days paid time off (PTO)
12 paid holidays and holiday break from Christmas to New Years Day
16 weeks fully paid parental leave (after one year)
flexible work arrangements
401(k) retirement plan with company contribution (after one year)
Life insurance with AD&D
Short- and long-term disability
Paid cellphone and data service
Tuition reimbursement
Commuter benefits (transit and parking)
Employee assistance program (EAP)
Professional development: free online training and expansive content library
Onboarding buddy: 90 day mentor to welcome and orient new joiners
Employee resource groups: social club, diversity committee, mentorship program
Sponsored socials: annual staff art exhibition, annual summer and holiday parties, monthly birthday treats, weekly breakfast