Sale Coordinator, Old Master Drawings and Private Sale Coordinator, Old Masters Group

Christie's•New York, NY

4d•$55,000 - $57,000•Onsite

About The Position

The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to New York Old Master Drawings Sales throughout the year, as well as acting as the Private Sales Coordinator for the Americas. The duties are varied, and will follow the cycle of the private sales and auction calendars, as well as certain duties to support overall department activity.

Requirements

Exceptional client service skills including strong verbal and written communication skills.
Strong project management skills including ability to multi-task, prioritize and manage multiple processes.
Strong attention to detail and follow-up skills.
Excellent communication and interpersonal skills, including superior written and spoken communication.
Ability to work collaboratively across multiple groups and sites.
Ability to remain calm in stressful situations.
Ability to creatively problem-solve.
Ability to work independently and as part of a team.
Strong knowledge of Excel and Outlook and some knowledge of JDE.

Responsibilities

Manage all Old Masters Group private sales within the Americas, including creating contracts, arranging shipments, and reaching out to 3rd parties for restoration, framing and cleaning needs.
Liaise with clients for all consignment related information, details, and issues.
Coordinate seller agreement and stock order creation for both private sale and auction property, and dispatch including gathering all compliance documents from clients.
Coordinate and track status of private sale and consignment paperwork to ensure compliance requirements are met and required records are maintained.
Coordinate shipping requests, including client approvals, export licenses, and scheduling.
Proactively track receipt of property, manage property movement, and follow-up on open issues and missing items.
Coordinate expertise, framing and restoration needs for both private sale and auction property, including quote requests, client communications, status of service requested and related client charges.
Attend weekly meetings with New York Old Master Drawings team to run through ongoing business, pipeline and proactively allocate resources in anticipation of deadlines.
Manage and track client charges.
Support Specialists with catalogue production process photography, lotting up and copyright status; monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and International Specialists.
Track and ensure execution of marketing promises.
Act as liaison to Operations for private sale and auction views, set up and prepare relevant assets as required.
Accountable for reserve amendments and ensure relevant pre-sale documentation is sent to client.
Accountable for sale activities including client views, condition report dispatch, bids.
Work with Client Strategy to support and oversee sale interest tracking.
Participate in telephone bidding as needed.
Convey approved post-sale item action to Post-Sale Service team for execution.

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents
401(k) Savings Plan – Christie’s provides a matching contribution up to 5%
Life Insurance - 3x base salary up to $400k
Disability Insurance
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits