Safety Operations Administrator

The Total Group of Companies | Fire Solutions | Rescue | Medical | HSE • Centre Wellington, ON

44d • Onsite

About The Position

Total Group is seeking a highly organized and adaptable Safety Operations Administrator to support both our administrative functions and field safety operations. This is a role ideal for someone who can manage office workflows while also contributing to safety coordination, training support, and occasional field-based work.
This position plays a critical role in keeping our operations running smoothly. Supporting project coordination, workforce logistics, and safety program delivery.

Requirements

• Strong organizational and multitasking abilities
• Experience in administration, operations, or coordination roles
• Excellent communication skills (written and verbal)
• Ability to work in a fast-paced, project-based environment

Nice To Haves

• Safety industry experience or interest is considered an asset
• Certifications (CSE, First Aid, Rescue, etc.) are an asset but not required
• Experience working within or supporting an ISO 45001 Occupational Health & Safety Management System is considered an asset

Responsibilities

• Perform general administrative duties including data entry, paperwork filing, and document management
• Handle emails and phone calls with internal teams, external partners, and clients
• Assist with equipment tracking, organization, and light cleaning/maintenance of work areas
• Coordinate scheduling of safety personnel, training, and project deployments
• Manage documentation, certifications, and compliance tracking (ISN, client requirements, etc.)
• Assist with onboarding, employee communications, and record management
• Support quoting, invoicing, and general administrative workflows
• Assist with coordination of standby rescue teams and safety coverage for projects
• Support training logistics and occasional instruction (depending on qualifications)
• Liaise between field teams and office to ensure smooth communication
• Provide general operational support during shutdowns/turnarounds

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees