Safety Legal Assistant

AMERICAN ENGINEERING & DEVELOPMENT CORP•Jupiter, FL

1d•Onsite

About The Position

A construction company is seeking a Safety Legal Assistant to join their Safety Department. This role will focus on assisting with workplace compliance and safety regulations, providing administrative support, and managing various documentation related to safety and legal matters.

Requirements

Knowledge of Microsoft Office (Word, Excel, Outlook)
Written and verbal communication skills
High degree of organizational ability and attention to detail
Positive attitude
Flexibility
Confidentiality
Time Management
Team Collaboration

Nice To Haves

Bilingual (English/Spanish)

Responsibilities

Provide administrative assistance to the Director of Safety & Risk Management in all areas of our Safety Department.
Coordinate, investigate, and obtain initial information regarding incidents/accidents and prepare draft reports.
Log incidents and maintain incident report binders.
Circulate reports as directed and provide incident report numbers when needed.
Process/report claims and maintain electronic and hard copy files.
Obtain police reports in reference to vehicle accidents as needed.
Assist in claims management reviews and meeting preparations.
Maintain legal calendars, deadlines, and filings as required.
Prepare correspondence and memoranda related to safety, litigation, and other items as required.
Maintain organized and accurately dated reports and spreadsheets for all claims.
Assist Safety Assistant with Safety Talks and Trenching Reports, including maintaining labeling systems, choosing topics, keeping lists current, circulating talks, obtaining and filing safety talks, following up on missing talks, obtaining and filing daily trenching reports, and maintaining a log of GCs who request safety talks.
Perform pre-hire safety orientation and drug tests scheduled with Human Resources.
Coordinate and schedule meetings & training as needed.
Maintain filing system and directories regarding safety-related matters.
Assist with inventory and ordering of safety equipment.
Organize, file, and maintain disciplinary action documents, reports, and logs for reference.
Prepare and maintain training, training cards, training records, and schedule training renewal classes when needed.
Assist with the preparation of safety manuals for client distributions as needed.
File job-site inspections and facility inspection reports.
Maintain an active list of general contractors (GCs) who need safety talks emailed weekly.
Obtain personal vehicle insurance from employees who drive personal vehicles for work purposes, keep up to date with expiring insurance policies, and obtain declaration pages upon renewals.
Inspect shop area bi-weekly for safety issues and report any deficiencies to the Safety Manager for corrective action.
Assist with all other safety department projects as needed.