Safety & Compliance Coordinator
About The Position
The Safety & Compliance Coordinator supports the execution of environmental, health, safety, and regulatory compliance programs across warehouse and field service operations. This role works closely with the Warehouse Safety Manager, Operations Manager, leadership, and field teams to ensure safety programs are consistently implemented, properly documented, and effectively managed. This position serves as a central coordination and facilitation role, supporting safety data management, compliance tracking, reporting, and program administration while enabling operations and field teams to safely execute daily work activities. The Safety & Compliance Coordinator acts as a facilitator and coordination hub for safety and compliance execution across warehouse operations and field project sites.
Requirements
- High school diploma required
- 1–3 years of experience in safety, compliance, warehouse operations, or administrative coordination
- Strong organizational and documentation skills
- Ability to manage multiple priorities and deadlines
- Basic understanding of OSHA requirements and warehouse & material handling risks
- Strong communication skills with supervisors, field teams, and leadership
- Proficiency in Excel and data tracking systems
Nice To Haves
- Associate’s or Bachelor’s degree preferred
- Proficiency in safety or incident management systems (preferred)
- OSHA 10-hour or 30-hour certification
- Familiarity with warehouse safety programs and compliance systems
Responsibilities
- Verify and monitor completion of Daily Pre-Task Plans (PTPs) in SiteDocs and Crew sign-ons and photo documentation.
- Validate that foreman-led safety huddles are conducted.
- Complete weekly Safety Spot Checks.
- Conduct field observations and document findings.
- Identify and escalate unsafe conditions, non-compliance, and high-risk issues.
- Support incident intake and documentation.
- Ensure all incidents, near misses, and observations are logged in real time in SiteDocs/Teams.
- Track corrective actions and investigation progress.
- Ensure timely escalation to Safety Manager and Operations.
- Support field adoption and data accuracy for SiteDocs, Avetta/ISNetworld, Easygenerator, and LearnUpon.
- Monitor system usage compliance.
- Identify and flag missing or incomplete entries.
- Ensure data accuracy and consistency.
- Support system standardization and consolidation efforts.
- Track and maintain visibility of OSHA logs (300 / 300A / 301 support), training certifications and expiration dates, SDS libraries, and inspection and audit documentation.
- Ensure documentation is complete, current, and audit-ready.
- Identify and escalate gaps.
- Ensure records align with labor data and workers’ compensation records.
- Coordinate and track completion of warehouse safety inspections and field safety audits.
- Review submitted reports for accuracy and completeness.
- Track and follow up on corrective actions.
- Escalate high-risk or overdue issues to the Safety Manager.
- Coordinate required safety training, including new-hire onboarding (safety component), OSHA-required training, equipment certifications, and JHA and site entry requirements.
- Track completion and maintain accurate records.
- Support development and distribution of training materials.
- Collect and maintain safety data, including TRIR/LTIR support data and leading indicators (near misses, inspections, observations).
- Prepare weekly and monthly safety reports and KPI dashboards.
- Support alignment between incident data, labor hours, and workers’ compensation records.
- Act as a liaison between Safety Manager, Operations leadership, HR and administrative teams, and Field supervisors and subcontractors.
- Improve communication and consistency.
- Support standardization of safety processes.
- Ensure alignment across field and corporate teams.
- Assist with injury reporting and documentation and claim tracking.
- Support coordination of return-to-work/modified duty programs.
- Maintain organized records and ensure timely follow-up.
Benefits
- Employee Ownership (ESOP)
- 401(k) with company match
- Multiple healthcare options including company paid plan (medical, dental, vision)
- Paid time off + holidays
- Company-paid short-term, long-term disability & life insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
