SAFETY and COMPLIANCE ADMINISTRATOR

Okanagan Specialty Fruits•Moses Lake, WA

2d•$24 - $28•Onsite

About The Position

The Safety and Compliance Administrator keeps the safety program at a food manufacturing facility organized, on schedule, and well informed. The role supports occupational safety administration and workers’ compensation claims, coordinates safety activities and deadlines, maintains safety plans and controlled documents, and provides general administrative support across production, quality, safety, and leadership teams. The position is suited to someone who can solve problems independently and use AI tools and modern systems to improve administrative processes.

Requirements

High school diploma or equivalent.
At least 2 years of administrative or office coordination experience.
Ability to research independently and find answers with minimal direction.
Self-starter who works independently and manages priorities.
Demonstrated ability to meet deadlines while managing multiple tasks.
Advanced calendar and scheduling skills using Outlook or Google Calendar.
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Teams.
Hands-on experience with AI tools such as Microsoft Copilot, ChatGPT, or Claude, and ability to use them responsibly at work.
Ability to learn new software and systems quickly.
Clear, professional written and verbal communication.
Strong attention to detail and organizational skills.
Ability to sit at a computer for long periods and occasionally lift up to 25 pounds.
Ability to follow GMP, food safety, and plant safety rules and wear required PPE.

Nice To Haves

Occupational Health and Safety experience and understanding of Washington L&I and OSHA guidelines, regulations, and reporting.
Associate’s or bachelor’s degree in business, office administration, or a related field.
Experience in food manufacturing, agriculture, or another regulated industry.
Familiarity with food safety programs such as GMP, HACCP, and SQF/GFSI, and with audit preparation.
Experience with HRIS, ERP, document control, or project management tools such as SAP, Smartsheet, Asana, or SharePoint.
Experience building workflow automations using tools such as Power Automate or Zapier.
Bilingual English/Spanish.

Responsibilities

Manage Washington L&I workers’ compensation claims and assist with workers’ compensation paperwork and return-to-work documentation in partnership with Department Managers and HR.
Maintain OSHA 300, 300A, and 301 injury and illness logs, post the annual summary on time, and enter cases in the company tracking system.
Report major injuries and accidents to L&I and OSHA in accordance with regulations.
Track employee safety training and send reminders before certifications expire.
Schedule and document safety committee meetings, monthly inspections, fire extinguisher and eyewash checks, emergency drills, and the hearing screening program.
Coordinate first-aid supply restocking and PPE inventory.
Post mandatory safety signage and maintain health and safety communication boards.
Lead the annual OHS/APP review with Department Managers and share updates on OHS laws and regulations.
Maintain OHS plans, forms, and SOPs in the document control system, issuing, revising, and retiring documents on schedule.
Research questions using internal records, vendor and customer contacts, regulatory sources, and online resources; compile findings into summaries, comparisons, and recommendations for managers.
Track missing information and open items, follow up, and ensure items are closed out.
Manage complex calendars for site and safety leadership, audits, and regulatory deadlines.
Schedule and coordinate meetings, visitor and auditor visits, trainings, and company events; prepare agendas, take minutes, and track action items through completion.
Own a tracking system for recurring deadlines such as certifications, permits, renewals, and reporting dates.
Maintain organized digital and physical filing systems, including documents supporting food safety and quality programs.
Prioritize competing requests and flag deadline risks early.
Use AI tools to draft correspondence, summarize documents, research topics, and create presentations.
Build templates, checklists, and simple automations to reduce manual work; identify inefficient processes and propose practical improvements.
Help teammates learn new tools and systems.
Process purchase requests, invoices, expense reports, and office supply orders.
Support new-hire onboarding logistics, including badges, PPE, and orientation scheduling.
Answer phones and emails, greet visitors, and manage visitor sign-in and safety procedures.
Handle confidential information with discretion.