Safety and Administration Specialist I, II, Sr.

Philadelphia Gas Works•Philadelphia, PA

16d•Onsite

About The Position

Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region. Specialist I is an entry level position and serves as the primary administrative support person for Corporate Safety. This position is also responsible for ensuring safety training program initiatives are delivered in a timely manner, monitored, and properly documented and reported. Specialist II assist in leading PGW’s safety culture. This includes all critical areas of occupational safety and health at all PGW facilities. This position requires fostering a productive work environment free of hazards and protecting PGW’s employees, assets, contractors, and the public from preventable injuries and incidents. This specialist is responsible for ensuring safe driving program initiatives are correctly delivered, documented, monitored, and reported in a timely manner. This position encompasses all responsibilities of the previous grade. Senior Specialist is responsible for safety plans and programs that inform and educate employees, customers and the public concerning hazards and safeguards related to PGW activities, products, and services. Primary responsibility is to act as department representative in strategic and financial planning processes; oversight of occupational processes and job reviews for the safety of employees, contractors, and the public; and development, implementation and maintenance of procedures and training programs that enhance employee knowledge and skills of safety issues. This position encompasses all responsibilities of the previous grades.

Requirements

Specialist I: High School Diploma/GED with certification in Safety or other related field; associate degree or some college preferred. 2 – 3 years’ relevant work experience working with workplace safety issues.
Specialist II & Sr.: Bachelor’s Degree with certification in Safety or other related field; associate degree or some college with relevant work experience. 3-5 years’ relevant work experience with workplace safety issues.
Certified Office Ergonomics Evaluator, Industrial Ergonomic Evaluator Certification, or similar certification.
OSHA 10- and 30-hour General Industry or Construction certification.
HAZWOPER 40-hour certification.
Sr Specialist: 5-8 years’ relevant experience working with workplace safety issues.
Associate Safety Professional (ASP) or higher Certification.
Must have strong work ethic in handling highly sensitive and confidential information.
Must be proficient in Basic Life Support procedures with the ability to facilitate classes (Certification preferred).
Must have a valid driver’s license and clean driving record.
Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to process purchase orders, review budget information, etc.
Must have verbal and written communications skills to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies.
Must have administrative and organizational skills with the ability to handle multiple projects and work independently.
Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve.
Have documentation and recordkeeping skills with the ability to compile, review and enter a variety of information manually and electronically and in compliance with corporate policy.
Must have a customer-service oriented approach to taking on daily tasks and personal interactions.
Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, etc.
An equivalent combination of education and experience may be acceptable.

Responsibilities

Assist department management team as requested with: Preparation of various forms, reports, documents, correspondences, etc.
Scheduling meetings, conferences, and business trips.
Coordinating vendor services; establishing positive and productive relationships with vendors and other contacts.
Maintaining accurate electronic and manual files of required and historical documentation of departmental activities.
Assisting in the research and development of special reports, analysis and presentation of information and management of data to support departmental operations; prepare necessary information to respond to all inquiries and submit detailed reports and findings.
Performing a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals, and assisting in the preparation of accounting information for budget reporting.
Coordinating a variety of programs and events by providing instruction, soliciting event support, sending out event schedules and notices, and securing appropriate space for events. Including but not limited to: Accident Reduction Program (tracking employee injuries and conducting sedan driver re-qualification). Safety Ergonomics Program. Basic Life Support Classes (CPR/AED). Forklift. Defensive Driver.
Providing administrative support for Corporate Safety, including gathering information such as driving statistics, narratives on lost-time accidents and tabulating monthly and annual statistics for accidents and man-hours worked by department for the bi-monthly Safety Report.
Scheduling and notifying appropriate personnel of meetings and training including but not limited to Managers Safety Committee, Union/Management Safety Committee, Safety Training Sessions; prepare agendas, minutes, additional handouts, and any other materials needed.
Serve as Chair for the Office Safety Committee and other Safety meetings as required.
Auditing company facilities for safety concerns and inspecting specified areas to ensure the presence of fire prevention equipment, safety equipment (AEDs, etc.) and first aid supplies.
Working with the Medical Department to identify and implement employee ergonomic needs and prevent related injuries; coordinate with those employees and facilities to supply the appropriate ergonomic device.
Preparing purchase requisitions and vouchers for safety equipment, contracts, office supplies, technical manuals and materials, award certificates, etc.
Participating in company safety goal-setting activities; addressing safety concerns with departmental safety coordinators and developing action plans to ensure resolution.
Preparing drafts of safety related news articles for the company newspaper and Safety & Health bulletins as directed.
Providing administrative support for the Company Safety Awards Contest.
Acting as lead Accountability Coordinator for emergency evacuations of the main office complex.
Performing other special projects and assignments as requested.