Safety Administrator

Allied Fire Protection•Pearland, TX

2d•Onsite

About The Position

The Safety Administrator provides operational support across core safety functions, with primary responsibility for training and certification tracking in SiteDocs, compliance documentation, and portal maintenance. Reporting directly to the Safety Director, this role independently manages defined administrative processes, including monthly portal updates, and serves as a partner for broader safety program operations, ensuring data accuracy, vendor follow-through, and consistent recordkeeping. This is a fast-paced position supporting the Safety and Risk Department for the entire company.

Requirements

A high school diploma or GED is required
Minimum of 3 years of administrative experience
Experience in a Safety department is a plus
Ability to manage competing priorities
High-level knowledge of Microsoft Office Suite
Experience in a fast-paced environment with attention to detail
High School diploma or GED is required
Construction or Service experience is a plus
Administrative experience is preferred
Excellent written, verbal and presentation skills
Detail oriented with excellent organization skills
Proficient in working with Microsoft Office Products including Word and Excel
Proficient in PDF creation
Must have valid state driver's license and good driving record

Nice To Haves

A bachelor’s degree is preferred
Construction or Service experience is a plus
Administrative experience is preferred

Responsibilities

Maintain and update prequalification portal profiles across platforms, including ISNetworld, Avetta, and HighWire, ensuring timely and accurate compliance submissions
Track employee training and certifications company-wide, coordinating with training vendors and internal stakeholders to ensure records are current and complete
Enter new hire information and maintain employee records across safety platforms
Compile and organize incident documentation, ensuring folders are complete and up to date
Compile and organize KPI data in support of the Safety Director and department
Retrieve and coordinate documentation in response to requests from adjusters and carriers
Track and follow up on site-specific information and compliance requirements across all AFP locations
Provide administrative support across the Safety department, including the Safety Director, Regional Safety Managers, Data Center Safety Manager, and Safety Specialists, as the team develops
Partner with Supply Chain on Purchase Order inquiries and outstanding pick tickets
Partner with Supply Chain on PPE inventory and stocking.
Gather and distribute Safety materials for jobs, as required
Review department reports with the Director of Safety, the Regional Safety Managers, and the Data Center Safety Manager.
Run department reports and review with the team, including Open claims report, KPI reports, Job Site Safety Observations, etc.
General office tasks that include copying, printing, filing, typing, and sorting
Assist with the rotational schedule and overflow calls for the Receptionist, as required
Backup to other Coordinators
Other duties as assigned
Complete all Training Requirements – SOPs, Customer Service, Software, etc.
Support and Ensure Adherence to Company SOPs
Request quotes from vendors when directed.
Ensure proper PO documents are uploaded with technician signatures and received into CE
Prioritize work to balance multiple projects and deadlines
Answer phones in a polite and professional manner
Keep the office area clean and organized
Communicate effectively and professionally within the department and with internal and external customers
Actively Participate in required team meetings