Safety Administrator

Performance Contracting Group • Tempe, AZ

3d • Onsite

About The Position

Masthead International is currently seeking a Safety Administrative Assistant for its Masthead Rigging 521 operations based in Tempe, AZ. This individual will be responsible for providing leadership and direction on all Safety matters to assigned operations, branches and departments, measuring and evaluating the effectiveness of the safety program, and making recommendations for modifications as needed to achieve established safety goals and objectives. The role also involves serving as a consultant to assigned regions and branches to establish plans to improve overall health and safety, and supporting the Safety department with various administrative tasks including data entry, file system maintenance, meeting coordination, and calendar management. The position requires understanding and assisting with the implementation of the Safety department’s systems and policies, working collaboratively with team members, management, staff, clients, and subcontractors, and maintaining a professional demeanor. Key responsibilities include updating and maintaining the Incidents Log, managing incident documents, supporting the Safety Manager with subcontractor qualifications, uploading weekly Project Status Reports (PSRs) and other assigned documents, becoming proficient in internal information management systems, supporting Safety Professionals with Job Hazard Analysis (JHAs) reports, tracking and submitting Safety Professional hours, assisting with safety training and tracking, collecting and entering jobsite documentation, assisting with planning safety department events, and coordinating travel arrangements for the safety department. Other duties and special projects may be assigned. This position is safety-sensitive.

Requirements

• 1-2 years relevant experience, preferably in construction safety.
• High School diploma or equivalent experience is required, college degree preferred.
• Strong working knowledge of construction operations including high tech.
• Candidates must show careful attention to detail, have exceptional communication skills, be able to self-direct, and capable of prioritizing a varied workload.
• Ability to maintain confidential information.
• Must have a great attitude and be team oriented.
• Ability to thoughtfully and positively influence, lead, and manage change.
• Proficient computer skills in MS Office including Excel, PowerPoint, and Word.

Nice To Haves

• BCSP credentials a plus.
• Bi-Lingual is a plus.

Responsibilities

• Work with the Manager, Corporate Safety and other Regional Safety Managers to provide leadership and direction on all Safety matters to assigned operations, branches and departments, including measuring and evaluating the effectiveness of the safety program and making and recommending modifications as needed to achieve established safety goals and objectives.
• Serve as consultant to assigned regions and branches to establish plans to improve overall health and safety of each branch.
• Support the Safety department with data entry, file system maintenance, meeting coordination, calendar management, and other administrative tasks.
• Understand and assist with the implementation of the Safety department’s systems and policies.
• Work collaboratively and effectively with Safety department team members, all levels of management and staff, as well as outside clients and subcontractors.
• Maintain a professional, courteous, and helpful demeanor.
• Update and maintain the Incidents Log, managing all incident documents and submittals to the customer.
• Support the Safety Manager with managing the safety portion of subcontractor qualifications.
• Upload weekly Project Status Report (PSR), and other documents as assigned.
• Ability to become proficient in internal information management systems such as Highwire, Procore, Box, Fieldglass, Etc.
• Support the Safety Professionals in managing Job Hazard Analysis (JHAs) reports.
• Track and submit the Safety Professional’s hours.
• Assist with safety training and tracking.
• Collection and data entry of jobsite documentation from work areas generated by the crews.
• Assist with planning safety department events.
• Coordinate travel arrangements for safety department.
• Other duties and special projects as assigned.

Benefits

• Competitive pay
• 401(k) retirement savings plan
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED