Safety Administrative Support Specialist

Pinellas County Government • Clearwater, FL

12d • Hybrid

About The Position

The safety administrative support performs independent administrative and/or supervisory office support work in budget, personnel, payroll, purchasing, risk management, finance or billing services, computer support, or other department or subject matter specific services, activities, or programs; provides administrative responsibility or supervision of one or more specific department-wide operations and activities for the County or an office of moderate size and/or supporting field personnel. This position Administrative Support Specialist 1 (Safety Administrative Support Specialist) position is located at: 400 S. Ft. Harrison Avenue, Annex Building, Clearwater, FL 33756. Work Schedule: Shift can be flexible, some remote work possible.

Requirements

• Clerical experience preparing, processing, and maintaining administrative records
• 3+ years of experience as described above.
• Associates degree in a related field, and 1+ years of experience as described above.
• Bachelor’s or higher-level degree in a related field and some experience as described above.
• An equivalent combination of education and experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Responsibilities

• Utilizes excellent customer service skills to receive and responds to emails, phone calls or service requests from internal customers who require safety classes, commercial driver license questions from field staff, including inquiries with respect to the scheduling classes and completion dates.
• Prioritizes, assigns, and schedules work involving the scheduling of classes (examples include CPR, OSHA, Hazwoper, Heavy Equipment & Truck, Safety & the Supervisor, etc.).
• Coordinates with Safety field staff to ensure classes and materials are ready for classes.
• Assists Safety staff in all activities, including preparation of bomb threat materials, accident kits, reports, random drug testing, CDL materials, etc.
• Processes invoices for payment, monitors purchase order balances for payment of Risk Management invoices, submits change order request to replenish funding on operating purchase orders.
• Maintains and monitors comprehensive motor vehicle records, coordinate auditing of MVR records in coordination with Inspector General and State of Florida personnel.
• Answer phones from claimants, class participants and calls on all safety matters, both internal and external to County.
• Monitors incoming visitors to Risk Management, both internal and external customers.
• Ability to work in an Oracle Enterprise Resource Planning system.
• Performs information processing related duties including using statistical reports or programs, data entry and retrieval.
• Performs related work as assigned or required.

Benefits

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree