Safety Administrative Assistant

Baker Construction•Phoenix, AZ

About The Position

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. SummaryThe Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

Requirements

High School diploma or equivalent or 2 years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to write reports, business correspondence, and procedures
Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
Strong writing and verbal skills
Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Must possess strong customer service skills
Must be willing to work with others and be a part of a team
Good listening skills
Must be able to prioritize work and utilize strong organizational skills
Ability to maintain confidentiality
Ability to solve practical problems using existing processes and procedures
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to define problems, collect information, establish facts, and draw valid conclusions

Responsibilities

Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
Types correspondence
Maintains hard and electronic files
Handles materials and documents in a professional and discreet manner
Pulls reports, bid bonds, preconstruction documents, etc.
Codes and tracks invoices
May assist with timekeeping, payroll, and/or HR functions
May schedule appointments and update calendars for manager(s) within area of responsibility
May assist with coordination of travel arrangements for manager(s)
May set-up and coordinate meetings and conferences
Answers phone(s) promptly and in a professional manner
May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.