Administrative Assistant - EHS / Safety

DPR•Atlanta, GA

About The Position

The Administrative Assistant - EHS / Safety works closely with all members of the project team and safety team. Specific responsibilities include the following: Subcontracts – write contracts from completed A2 or SK Request Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution Maintain and organize project files (digital, hard copy) using company standards as much as possible Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders) Maintain compliance module Change management – support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO’s Cost management – help maintain and track General Conditions budget as directed E-time – if required on your job, enter field time and/or approve field time in Rumbix General office/jobsite items – coordinate trailer cleaning, office inventory and break room inventory Closeout – depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations Coordinate with Regional Archivist and IT to archive project General document control for the team – ordering drawings, sending for scanning, etc. Help facilitate field new hire process and onboarding as needed Jobsite mobilization & demobilization

Requirements

3+ years of prior experience in general office, administrative or other related work
Detail-oriented team player
Ability to manage multiple tasks, produce quality work, and consistently meet deadlines
Ability to identify and resolve complex issues
Flexible in day-to-day tasks
Ability to think critically and prioritize work tasks
Excellent listening skills and strong communication skills
Ability to create and support team morale
Proficient computer skills in Microsoft Office Suite
Current CPR/First Aid certification
A strong work ethic and a “can-do” attitude

Nice To Haves

Knowledge of ACC a plus
Proficient in Bluebeam and CMiC

Responsibilities

Subcontracts – write contracts from completed A2 or SK Request
Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution
Maintain and organize project files (digital, hard copy) using company standards as much as possible
Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders)
Maintain compliance module
Change management – support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO’s
Cost management – help maintain and track General Conditions budget as directed
E-time – if required on your job, enter field time and/or approve field time in Rumbix
General office/jobsite items – coordinate trailer cleaning, office inventory and break room inventory
Closeout – depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations
Coordinate with Regional Archivist and IT to archive project
General document control for the team – ordering drawings, sending for scanning, etc.
Help facilitate field new hire process and onboarding as needed
Jobsite mobilization & demobilization