Safety & Facilities Administrative Assistant

LNK International•Hauppauge, NY

10d•Onsite

About The Position

LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: 401(k) with generous employer match Health Insurance Dental Insurance Paid holidays Paid vacation As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team.

Requirements

High school diploma or equivalent.
administrative or office experience (safety, compliance, or manufacturing experience a plus).
Strong computer skills (Excel, Word, Outlook required).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills in English.

Nice To Haves

Verbal Spanish skills are preferred.
Understanding of cGMP, FDA, and OSHA regulations is a plus.

Responsibilities

Maintain and update safety records, training logs, inspection reports, and compliance databases.
Assist with preparing monthly safety reports, safety meeting minutes, and training materials.
Track and follow up on safety corrective actions, vendor certifications, and permit renewals.
Help organize and document fire drills, equipment inspections, and safety audits.
Support communication between departments, vendors, and regulatory agencies as needed.
Assist with card access requests and maintaining access records.
Assist with new employee orientation, including safety training and onboarding documentation.
Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping.
Assist with building walk-throughs and safety inspections as needed.
Assist during safety audits, providing documentation and departmental support as required.
Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings.
Track open Facilities work orders, service tickets, and project status spreadsheets.
Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms.
Maintain the current list of open Facilities projects with service providers.
Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion.
Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules.
Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports.
Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits.
Review weekly restroom checklists and file properly for all buildings.
Update vendor insurance certificate logs and notify management when renewals are required.
Assist with documentation for audits and inspections.
Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records.
Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors.
Maintain confidentiality for all documentation handled.
Demonstrate reliability, punctuality, and strong follow-through.
Maintain a clean, organized workspace and protect all controlled documents.
Support both departments with urgent requests when needed.
Perform other related duties as assigned by the Facilities or Safety Manager.