Facilities Administrative Assistant

HSMC•Milford, MA

11d

About The Position

The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC. This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance.

Requirements

High School Diploma required.
Minimum one to three years office experience
Strong written and verbal communication skills.
Proficient in Microsoft Office products.
High level of attention to detail, organization, and ability to multitask.

Responsibilities

Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines
Assist maintenance staff with ordering parts and materials as needed
Develop and maintain relations with executives, stakeholders and external parties
Review and reconcile maintenance invoices for accuracy
Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary
Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests
Perform and/or assist others in assigned tasks related to information/communication flow
Maintain and organize various records and files
Monitor office supplies inventory and place orders as necessary
Ensure optimal internal and external customer service