Administrative Assistant - Facilities

Bucknell University

1d • $17 - $21 • Onsite

About The Position

Bucknell University is seeking an Administrative Assistant to join our Facilities Team! The successful candidate will perform administrative tasks, including: responding to phones, emails, walk-ins, etc.; scheduling department trainings/meetings; coordinating events; and processing invoices. In addition, this front-line position will share key information through meetings and newsletters, and by triaging and escalating incoming calls and work orders to ensure campus concerns are addressed efficiently and effectively.

Requirements

• High School Diploma or equivalent
• 2 years of administrative, or related, work experience

Nice To Haves

• Associate's degree
• 4 years of administrative, or related, work experience

Responsibilities

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies.
• Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence.
• Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel.
• Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting.
• Processes and coordinates student payroll on-boarding, compensation changes, etc.
• Tracks and updates office locations, contacts, and special needs.

Benefits

• Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to): Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children.
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED