Administrative Assistant (Facilities)

ADAPT of Hudson Valley • Middletown, NY

11d • $19 - $20 • Onsite

About The Position

Provide administrative support to the Facilities manager and Facilities Department. This is an In-Office Position.

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical activity associated with clerical/administrative in-office work
• Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
• Valid driver’s license that meets agency’s and insurance company’s standards (ongoing throughout tenure)
• High School diploma.
• Three-years’ experience in similar setting/scope.

Responsibilities

• The maintenance and operation of the computerized maintenance work order system.
• Maintains work requisition and control system for agency.
• Draft, prepare correspondence to contractors and other departments
• Maintains department filing system, plan storage, key control.
• Maintains personnel time records and reports same to payroll.
• Is point of contact for department for agency and outside vendors.
• Schedules meetings, appointments and maintains FM and AFM calendar as needed.
• Assists AFM as requested in administrative/clerical needs.
• Maintains a safe, orderly work environment
• Assistants Reception department with coverage, other tasks as needed
• Assists other departments as needed
• Assists with setup and take down of agency events held as administrative office
• Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed
• Performs other duties as requested or required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED