Administrative Assistant (Facilities)
About The Position
SUMMARY Provide administrative support to the Facilities manager and Facilities Department. This is an In-Office Position. ESSENTIAL DUTIES AND RESPONSIBILITIES The maintenance and operation of the computerized maintenance work order system. Mains work requisition and control system for agency. Draft, prepare correspondence to contractors and other departments Mains department filing system, plan storage, key control. Mains personnel time records and reports same to payroll. Is point of contact for department for agency and outside vendors. Schedules meetings, appointments and mains FM and AFM calendar as needed. Assists AFM as requested in administrative/clerical needs. Mains a safe, orderly work environment Assistants Reception department with coverage, other tasks as needed Assists other departments as needed Assists with setup and take down of agency events held as administrative office Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed Performs other duties as requested or required
Requirements
- Physical activity associated with clerical/administrative in-office work
- Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies
- Valid driver’s license that meets agency’s and insurance company’s standards (ongoing throughout tenure)
- High School diploma
- Three-years’ experience in similar setting/scope
Responsibilities
- maintenance and operation of the computerized maintenance work order system
- Maintains work requisition and control system for agency
- Draft, prepare correspondence to contractors and other departments
- Maintains department filing system, plan storage, key control
- Maintains personnel time records and reports same to payroll
- Is point of contact for department for agency and outside vendors
- Schedules meetings, appointments and maintains FM and AFM calendar as needed
- Assists AFM as requested in administrative/clerical needs
- Maintains a safe, orderly work environment
- Assistants Reception department with coverage, other tasks as needed
- Assists other departments as needed
- Assists with setup and take down of agency events held as administrative office
- Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed
- Performs other duties as requested or required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
