Safety Administrative Assistant

Texas Roofing•Round Rock, TX

2d•Hybrid

About The Position

The Safety Administrative Assistant provides daily safety support for Tecta America Texas Roofing. This role ensures effective implementation of safety protocols, and maintaining compliance with relevant regulations. To excel in this role, one must possess a blend of administrative skills, attention to detail, and the ability to thrive in a fast-paced environment.

Requirements

High school diploma or GED required
1 to 2 years of general office or administrative experience
Strong organizational and documentation skills with a high attention to detail.
Proven ability to manage multiple priorities in a fast-paced environment.
Clear, professional written and verbal communication skills (English & Spanish)
Ability to work independently, establish priorities, and follow through without constant direction.
Strong problem-solving skills and sound judgment.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Ability to build effective working relationships across office, field, and leadership teams.
Commitment to quality, safety, and continuous improvement.

Nice To Haves

associate or bachelor's degree in a related field is a plus.
Construction or roofing industry experience.
Experience supporting safety programs or compliance activities.
Experience working in a service-oriented or owner-direct construction environment.
Familiarity with ERP or project management systems (e.g., Navision).

Responsibilities

Translate safety materials, toolbox talks, and training documents between English and Spanish
Travel to job sites to investigate accidents and safety incidents - Even on weekends if needed
Conduct interviews and collect witness statements and incident documentation
Complete accident reports and manage insurance-related paperwork
Coordinate with insurance providers, hospitals and medical clinics
Scan, organize, and maintain employee certifications, toolbox talks, and safety records
Submit required safety documentation and employee credentials to general contractors
Assist with daily safety reports and job hazards analyses
Work with field superintendents to collects and verify compliance documentation
Prepare materials for safety training classes and meetings
Track employee training records and update safety meeting notes
Perform other duties as assigned to support the needs of the business.
Comply with all workplace health and safety policies and procedures.
Actively participate in safety initiatives and continuous improvement efforts.
Identify and report hazards, incidents, and near misses.
Support a strong safety culture through engagement and follow-through.