Safe Environment Coordinator

Catholic Diocese Of Fort Worth • Wichita Falls, TX

8h • Onsite

About The Position

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The Safe Environment Coordinator is responsible for all data entry, filing, and administrative management duties in support of the Business Manager and Pastor.

Requirements

• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Willingness and ability to learn how to effectively use parish software.
• Detail oriented and organized.
• Demonstrated aptitude for adaptability and flexibility.
• Ability to honor and maintain confidentiality
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to work well with people from a diverse variety of audiences.

Nice To Haves

• Practicing Catholic, faithful to the Magisterium, living a sacramental life and in good standing with the Catholic Church.
• Associates degree or experience in administrative management or equivalent years’ experience.
• Previous volunteer management and/or database management, experience preferred.
• Excellent communication and presentation skills.
• Excellent time management skills.
• Demonstrated competency in theology and catechetics.
• Demonstrated history of good judgement.
• Demonstrated ability and willingness to learn.
• Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate.
• Bilingual (Spanish/ English) is highly desirable, but not required.

Responsibilities

• Establishes, develops, maintains, and updates filing systems (hard copy and electronic).
• Collaborates with facilitator, prepares packets, coordinates materials needed, signup sheets and opening/closing of training room.
• Collaborates with the Business Manager to communicate Human Resources and/or Safe Environment policies and procedures to the parish.
• Assists with updating VIRTUS and preparing for audit.
• Notifies volunteers, via email, phone, and/or direct mail when their Safe Environment training date is within 60 days of expiration.
• Conducts routine monitoring of reports to ensure volunteers are current with the Safe Environment requirements for their ministry.
• Coordinates the Parish Safe Environment Program with the Diocesan Safe Environment Office staff.
• Ensures the electronic scanning and filing of all hard copy records.
• Other duties as assigned by the Pastor and/or Business Manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree